Executive AssistantRippedboxstation

Position: Executive Assistant
Number of hours: 40 hours per week
Schedule: 9am-5pm (Eastern Time, Florida)
Responsibilities:
Provide sophisticated calendar management for the CEO.
Prioritize inquiries and requests while troubleshooting conflicts;
make judgments and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to the Board of Directors.
Arrange and handle all logistics for Board meetings and events
Schedule meetings;
Draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Board Secretary.
Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
Complete a broad variety of administrative tasks that facilitate the CEOs ability to effectively lead the organization, including:
Assisting with special projects;
Take care of the company's social media platforms. (providing content, and answering inquiries)
Anticipate the CEO's needs in advance of meetings, conferences, etc.
Maintain open communications with the Executive team, including meeting regularly with them on a weekly basis and providing information and documents as needed.
Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
Providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
Work with the Executive Team to coordinate the CEOs outreach and Humanitarian Initiatives.
Follow up on contacts made by the CEO to cultivate ongoing relationships.
Manage all aspects of the organizations office services.
Assist in developing or reviewing office policies and procedures for improved workflow and anticipate future needs as the organization grows.
Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the operation of the organization.
Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
Provide leadership to all levels of the organization, including the Executive team, to meet their current and future information needs.
Supervise the performance of any consultant or employee when requested by the CEO or VP
Prepare budget recommendations.
Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
Provide event management support as requested.
Provide hospitality to all guests and help to create a welcoming environment.
Answer the main phone line and respond to inquiries.
Invest in building long-lasting relationships both externally and internally.
Other projects/duties as assigned for the overall benefit of the organization.
QUALIFICATIONS/EXPERIENCE SUCCESSFUL CANDIDATES WILL POSSESS
Bachelors Degree
5 years of experience in Executive Assistant Role:
What you will bring to the table:
Strong ability to execute work with a diversity, equity, and inclusion lens.
Significant executive support experience, including supporting C-level executives.
Expert proficiency with Microsoft Office (Word, Excel, PowerPoint), Canva,
Ability to design and edit graphic presentations and materials.
Technical proficiency and problem-solving skills related to Medical, Legal, Operational, and infrastructure;
Strong verbal and written communication skills in English
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential.
WORK ENVIRONMENT
Thrive in an intense, do-it-yourself, start-up environment.
The schedule is typically 9:00-5:00, however, there may be non-typical days with different work hours.
Flexible hours as dictated by the needs of business for projects and meetings.
Ability to work well within a cross-functional team environment and diverse communities.
Rippedboxstation

Manila City, Metro Manila
Permanent
Full-time