Executive AssistantSecurity Bank

About Security Bank
We are the Philippines' largest independent bank, having won countless awards over the years, including one of Euromoney's most prestigious industry awards in 2021-Best Bank in the Philippines.
We're changing how people bank. From the moment customers enter our branches to their experience online, we make them feel valued and empowered.
Now, with more than 300 branches spanning the country, BetterBanking has become the gold standard in improving the banking lives of millions of Filipinos. But we're far from done.
In our constant pursuit of excellence and improvement, we create teams that support our business and each other.
The Role
As an Executive Assistant, you are responsible for performing administrative functions for Trust and Asset Management Group and other officers of the Group.
How you'll contribute
Be able to think quickly and efficiently to handle some difficult situations for the team following bank guidelines to achieve the most applicable solutions on the problems.
Performs other tasks as may be assigned from time to time by the Head of Trust and Asset Management Group and other unit Heads following bank guidelines and procedures to provide the requests on time.
Provides reports for submission to different units by meeting the deadlines and must provide an accurate report.
Assists in the preparation of reports, research data and other necessary materials/documents as instructed. Obtains data or information and follow-up pending matters with other units/persons as instructed.
Able to communicate and coordinate to different unit and levels of the organization and external parties effectively based on the business ethics to maintain good relationship and business.
Attends to visitors/clients of Group Head and other Unit Heads; seeks clearance officers concerning appointment/meeting schedules and venue.
Receives all telephone calls for the Group Head and other Unit Heads, (observing telephone courtesy standards) and other officers in their absence. Takes messages, notes all pertinent information and relay to immediate superior or person concerned.
Responsible for monitoring of expenses of Trust and Asset Management Group against Budget.
Responsible for the requisition of office supplies for Trust and Asset Management Group.
Responsible for the requisition and liquidation of petty cash disbursements for TAMG. Responsible for the checking of inventory of furniture & equipment assigned to Trust and Asset Management Group. Also responsible for requesting replacement of F & E including computer/printer units for Trust and Asset Management Group personnel.
Responsible for other reportorial requirements as may be required by General Services Division, Human Resources Division, Information & Technology Group or other units as the need arises.
Handles request from Office of Corporate Secretary on updating of Trust' authorized signatories as and when necessary. Handles transmissions of Trust and Asset Management Group documents with Trust' counterparties as instructed by the Head of Trust and Asset Management Group and other unit Heads. Ensures confidentiality of reports/documents and information prepared and maintained; develops a system to provide easy access to specific information and displays/delivers information quickly on demand.
Ensures that approval of all activities and their logistical requirements (e.g., request for bank car; travel requirements, etc.) are properly documented. Constantly monitors and updates the activities' timetable.
Disseminates complete, timely and accurate information of all concerned.
Safe keeps and maintains orderly files of the Group Head and other Unit Heads, in accordance with the Bank's Record and information Management System (RIMS).
Aids in the execution of sales and marketing initiatives by coordinating with required bank units such as marketing and or the branches in order to increase the unit or product's visibility.
Manages/handles the Group Head and other Unit Head's schedules
Handles all correspondences of the Group Head and other Unit Heads and other Officers
Assists the Group Head and other Unit Heads and other officers, in the preparation of presentation materials to Senior Management, Trust Committee and to clients.
Ensures orderliness in work area at all times and in compliance with the Bank's office 5s standards.
Responsible in coordinating with GSD for special occasions involving Trust and Asset Management Group marketing activities. (I.e. Logistics)
Performs other related tasks which may be assigned from time to time.
What we're looking for
Bachelor's degree in the field of Business Studies/Administration/Management, Commerce, Finance/Accountancy/Banking, Human Resource Management, Marketing or any related course.
Preferably with 1- 2 years relevant experience
Knowledgeable on administrative and clerical tasks
Ability to manage workload and assignments in order to meet work unit and project objectives and deadlines.
Effective Strategic Planning and Organizing and adept in technology
Able to communicate effectively with all levels of the organization and external parties; keen to details
Fresh Graduates are welcome to apply!
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Security Bank

Makati City, Metro Manila
Permanent
Full-time