Executive AssistantFiltaGlobal

Temporary Work from Home
Perks include additional annual leave based on long term tenure, HMO for you + one dependent within the first month, short- and long-term company & individual incentives
6:00 AM to 3:00 PM Monday to Friday shift, strictly weekends off!
Calling all candidates who are super organized, proactive, and trustworthy!
We are currently looking for an Executive Assistant to support the Director of this Australian-owned e-commerce agency that specializes in the customer journey and lifecycle marketing across various direct marketing channels. They help ShopifyPlus e-commerce merchants to convert visitors into subscribers, and first-time customers into loyal brand advocates.
Their reputation is growing quickly across the States, and their client base is expanding internationally, with offices in Australia, USA, and the Philippines
The Executive Assistant, who will primarily work with the CEO and Executive Team in reporting, planning, scheduling, and organising tasks to keep time and attention focused on company goals, projects, and priorities. As an Executive Assistant, you will be expected to process and resolve issues quickly, and with little direction at times. The successful applicant will be a self-starter with solid digital marketing agency experience, willing to go above and beyond to deliver at a high level of quality at speed and show amazing attention to detail. No task is beyond you, no matter how big or small, you are just keen to get stuck in and help the team as need be.
Key Responsibilities
Execute day-to-day activities, administrative tasks, and special projects for the CEO and other executives, key stakeholders, and by proxy, the broader team where needed.
Become an extension of the CEO by having the ability to anticipate their needs, see around the corner, and remember things before they do.
Ability to ramp quickly when it comes to new information and learning new things - providing relief for the CEO with everyday tasks. Having at least 3+ years of experience supporting Co-founders or executive in the past is a must in this role, as you will be able to pattern match previous experiences and understand everyday shifting tasks and priorities are inherent in supporting an executive.
Contribute to projects related to finance, so a strong appetite and experience in financial literacy of 2+ years are desired. For example, if you know the difference between cash flow and income statements, and you know how to review a contract and surface up dubious sections, you will do well in this role.
Provide strategic support to the CEO and help organize and execute larger picture items and special projects - catching the small things and being extremely detail-oriented is a must-have in this role.
Contribute ideas and feedback in relation to all operating processes - to improve the effectiveness of work undertaken for the overall business.
Taking dictation and minutes and writing them up subsequently.
Manage professional and personal scheduling including agendas, email, calls, travel arrangements, client management, and other company logistics.
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
Act as a liaison between the CEO and all departments as well as outside partners and clients on all matters pertaining to the executive operations of the business.
Reliably prepares, edits, and maintains correspondence, communications, presentations and other documents for the Management Team.
Plans, organise and coordinate functions and special events for the CEO.
Assisting with the development and execution of strong employee communications and events.
Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats such as Excel and PowerPoint.
Prepare and/or edit internal and external presentations and communications using various media and event materials.
Monitor and coordinate various office management tasks, including personnel matters and other sensitive, discreet, or confidential tasks.
Experience
Minimum 3 years experience in an executive assistant role for an international business
Superb written and verbal communication skills
Strong time-management skills and the ability to organise and coordinate multiple projects at once.
Advanced skills in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems.
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills
Along with a dynamic environment where everybody is highly motivated and engaging, you will get the following benefits for being part of the Filta family:
Benefits:
HMO for yourself and one dependent within the first month
20 combined SL/VLs per year accrued from day one (you will have 10 accrued once you pass regularisation)
Birthday cake on your birthday
The opportunity to be a part of Shopify Meetup Manila run by Filta every quarter. This event will expose you to the Shopify - the world's fastest growing eCommerce platform - and the ecosystem in Manila.
If this sounds like you and you're ready to take the next step in your career, do not hesitate to get in touch and become a part of the #FiltaFam!
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Jazz

Manila City, Metro Manila
Temporary
Full-time