Executive AssistantMind You Mental Health System Inc.

Primary Purpose of the Position
The Executive Personal Assistant is responsible for handling, organizing, and managing daily schedules of the Chief Executive Officer and Chief of Staff including office administrative tasks. S/he is also responsible for dealing with confidential matters and provides personal and professional assistance to the executives to make the best use of their time on strategic functions.
Essential Duties and Responsibilities
Manages diaries, and organizing meetings and appointments thru effective time allocation and information management;
Facilitates booking and travel arrangements including transportation and accommodation;
Organizes event and conferences necessary for the executives personal and business development;
Establishes proper business correspondence, reports, documents, and forms and provides an efficient electronic filing system;
Manages personal expenses thru efficient monitoring, and manages database and filing systems to ensure documents are organized and easily retrievable;
Provides suggestions for improvement to the executives including administrative system and procedures;
Liaises with company staff, suppliers, and clients to secure necessary information to be relayed to the executives;
Provides assistance in securing necessary documents necessary for business-related registrations; and
Assists executives with their personal needs whenever necessary.
Job Specification
Graduate of any bachelor's degree course, preferably Business Administration or relevant field
With good verbal and written communication skills
Organizational skills and the ability to multi-task
Discretion and trustworthiness
Proficient in operating windows-based application
Ability to be proactive and take the initiative
Possess a positive attitude
Flexible and adaptable in a dynamic working environment