Executive Assistant (us-based b2b company)Pearl Talent

Job Position: Executive AssistantWork Arrangement: Fully Remote, PST or Overlapping PST HoursJob Type: Full-timeSalary Range: Competitive, Commensurate with ExperienceWork Schedule: 40 Hours/Week, Monday to Friday, 9:00 AM - 5:00 PM PSTLocation: RemoteHolidays Observed: U.S. HolidaysAbout Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.Hear why we exist, what we believe in, and who we're building for:Why Work with Us?We're not just another recruiting firm-we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.About the ClientThe company is dedicated to increasing educational equity and empowering youth through community-driven programs. Founded in 2008 by three Oakland-native Black women, the company focuses on addressing barriers to academic success, such as chronic absenteeism, lack of mentorship, and limited access to mental health resourcesPosition OverviewWe are seeking a highly capable Executive Assistant who can bring order, precision, and polish to the executive's day-to-day. You will be the right hand to the founder-responsible for managing calendars, communications, task tracking, and operational execution with excellence.This role is ideal for someone who thrives in fast-paced environments, loves systems and structure, and communicates with clarity and tact.Key ResponsibilitiesCalendar & Communications Management
Own and maintain the executive's calendar across multiple time zones
Schedule and confirm meetings, appointments, and internal check-ins
Draft, triage, and respond to emails with a consistent executive tone
Task & Project Management
Track action items and key deliverables across teams
Ensure accountability and timely follow-through on internal projects
Maintain ClickUp or Asana boards to keep all stakeholders aligned
Document & File Organization
Create and manage shared drive structures for seamless team access
Organize folders, files, and digital materials for easy retrieval and clean documentation
Meeting Support
Prepare agendas and materials ahead of meetings
Take high-quality meeting notes and follow up on action items
Operational & Administrative Support
Liaise with vendors and service providers as needed
Handle travel coordination and itinerary management when required
Refine SOPs, streamline workflows, and identify inefficiencies
RequirementsMust-Haves
3-5 years as an Executive Assistant or in a high-level ops role
Experience supporting C-level executives or founders
Excellent written and verbal communication skills
Executive presence with polished, professional tone
High proficiency in Google Workspace, ClickUp or Asana, Slack, and digital calendar tools
Ability to handle sensitive information with discretion and urgency
Nice-to-Haves
Background in consulting, business operations, or systems building
Familiarity with fast-paced, remote-first teams
Strong formatting and document creation skills
BenefitsWhy Join Us?
Make an Impact - Help shape executive operations and company strategy
Flexible Remote Work - Autonomy and structure in a remote-first environment
Growth-Focused Culture - High expectations with high support and opportunity
Competitive Pay - Aligned with experience, performance, and contribution
Long-Term Potential - Be part of a team where your growth is a priority
Tools We Use
Communication: Slack, Gmail, Zoom
Scheduling: Google Calendar, Calendly
Project Management: ClickUp, Asana
Documentation: Google Drive, Docs, Sheets, Notion
Other Tools: DocuSign, Dropbox, Loom
Pearl Talent

Philippines
Permanent
Full-time