Executive Assistant to the presidentALTERATIONS PLUS

Preparing reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.
HR and Admin background is a plus.
Directly Reporting to the President of the Company
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
At least 2 degrees in related field of study
Minimum of 2 years of experience in a similar role
Excellent organization and time management skills
Strong written and verbal communication skills
Proficient in Microsoft Office suite
Ability to handle confidential information with discretion
Flexibility to adapt to changing priorities and deadlines
High level of professionalism
Ability to work independently and as part of a team
Attention to detail and accuracy
Strong problem-solving and decision-making skills