Executive Assistant to the chairman & ceoElev8 Holdings, Inc.

Job Description
Executive Assistant to the Chairman & CEO
Position Summary:
Reporting directly to the Chairman & CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external contacts on all matters pertaining to Chairman. The Executive Assistant also leads all staff within the office of the Chairman and serves as a liaison to the Board of Directors and Executive Committee; organizes and coordinates internal and external relations efforts; and oversees special projects.
The Executive Assistant must be creative and enjoy working within an entrepreneurial environment that is results-driven. This position requires an individual who has the ability to exercise good judgment in a variety of situations, with a background on legal and financial matters, strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Duties and Responsibilities:
• Completes a broad variety of administrative tasks for the Chairman including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Chairman's schedule is followed and respected. Provides "gatekeeper" role, creating win-win situations for direct access to the Chairman's time and office.
• Communicates directly, and on behalf of the Chairman, with Board members, team members, and others on a variety of matters.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chairman, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Chairman's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management and staff.
• Works closely and effectively with the Chairman to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Chairman updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chairman's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Organizes events that bolster camaraderie within the organization.
• Assists the Chairman with responsibilities inside and outside of the company and country.
Skill Requirements:
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including team leaders, members and staff, board members, external partners and customers.
• Expert level written and verbal communication skills.
• Knowledgeable in Finance, cash management and banking transactions
• Knowledgeable in legal matters and contracts
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Strong time management managerial and administrative skills.
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Experience and interest in internal and external communications
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
Educational Requirements:
· Bachelor's degree in finance or related course.
· Masters in business administration or law degree is an advantage.
· Latin honors is a plus
Experience Requirements:
• Strong work tenure: 5 to 10 years of experience supporting C-Level Executives.
• Must have at least 3 years' experience in an officer/managerial role
• Must have at least 3 years' experience in a managing people