Executive Assistant (home-based)Athena

About Athena:
We are a new startup that recruits Philippines-based EAs and trains clients to delegate 10x more. Our tagline is "We help you win-work and life". In other words, we help busy people (CEOs, founders, executives) have more impact on work and life by becoming super delegators. Athena takes care of all the administrative work (contract, tracking, payroll) but clients and EAs have a direct, personal relationship just like they would in person. That means clients and EAs are both responsible for communicating well and building a trusted, positive, long-term relationship.
Position Description:
The successful Executive Assistant will have exponential impact on both the work and personal lives of his/her client. S/he helps the client work better, live better, and be better -- through administrative support and broader project management, inbox and calendar management, contact management, travel arrangements, research and other ad hoc tasks -- to help the client save time and accomplish more.
Job Responsibilities:
Manage client's business and personal calendars with tact and thoughtfulness
Manage client's inbox
Respond quickly and with good judgment to various inbound requests from client
Coordinate meetings/events
Schedule personal appointments
Execute a wide variety of ad hoc administrative tasks for client which may include bills payment, travel coordination and internet research
See some actual task requests below:
Client is staying at Ritz Carlton Hotel in Half Moon Bay, CA. Find nearby places to dine and outdoor activities for him to do while in that area.
Contact a restaurant in Mexico and book it as a wedding venue for December.
Book a doctor's appointment.
Research about wines preferred by women in certain age brackets.
Track all press mentions of client's company.
Manage client's contacts (via Contactually and other platforms).
Create a photo book.
Send reminders in the morning to client via WhatsApp regarding his meetings for the day.
Draft email replies on behalf of client.
Qualifications:
Must be residing in the Philippines
Must be willing to work PH graveyard hours
Must be able to work at least 30 hours per week
Able to understand complex problems and comes up with creative solutions
Has deep emotional, social and relationship intelligence
Is a strong communicator (written and spoken)
Always looks for ways to improve him/herself and his/her work
Goes the extra mile
Has great attention to detail
Preferably with online work-from-home experience; must know his/her way around Google calendars, Google drive, docs, forms and spreadsheet
Is dependable, trustworthy, resourceful, and humble
Minimum Computer Requirements:
i5 processor
8GB RAM
OS: Windows 10
IF Mac: 2017 model or above
Internet speed of at least 5 mbps
*Note: The system requirements above are non-negotiable.
Perks and Benefits:
Rate:
Hourly rate of $4.50 (net) for client-facing tasks + 10% night differential for hours worked between 10:00 p.m. - 6:00 a.m.
Rate increase of $0.50 (net) after 6 months of tenure, and annually thereafter
Monthly HMO subsidy after 6 months of tenure
Being part of an exclusive, high-caliber and supportive community
Access to playbooks that will help set you up for success in the role
Cash bonuses that recognize great performance and contributions to business growth
Why Work with Athena?
Be Part of a Supportive Community
Working from home doesn't have to be lonely. Here at Athena, we have an in-house training team to guide our new EAs, including an assigned EA buddy. Although you'll be endorsed to a client, it won't mean you'll be on your own. You'll still have the support of our leaders, admin team, training team, and of course, your fellow EAs. You'll also get to join weekly huddles where we discuss your love-its and surface any challenges you may have. Can't wait for the weekly huddle? No worries! You can message anyone from Athena or drop them an email anytime!
The Learning Never Stops
Having kick-ass research skills is necessary to be an Athena EA but you can only learn so much from a quick Google search. Want to learn more about the new app your client wants you to learn? Talk to one of our experts! Want to learn a new skill to help your client better? Talk to one of our Playbook Pros! Learned something new? Share your learning and be a mentor to a fellow EA! Here at Athena, we promote self-improvement through sharing of best practices.
We've Got Your Back
While some freelancers strike gold on their own by landing long-term contracts with their clients, some are not as fortunate. That's where Athena comes in. Athena offers a solution to the big issue that all freelancers face: stability. With hundreds of clients on our waitlist, you'll never have to fear about going without a client for too long! Also, being an Athena EA isn't limited to taking on client tasks. As an Athena EA, you are also expected to participate in several in-house projects and similar initiatives with Athena. Being paid per hour will never be an issue with Athena as you'll never be short of work to do!
Work Duration & Working Hours:
The goal is for clients to utilize EA services for 30-40 hours per week. Actual hours will depend on the client and the EA's ability to teach the client to delegate more and more.
Many clients will initially start with 10-15 hours per week, and it will be the EA's responsibility to help the client leverage him/her more until the 30- to 40-hour weekly goal is achieved.
Other clients will be ready to start full blast at 30-40 hours per week from the onset (though this is less likely).
The hours you are required to be online will be dictated by the client's schedule, but you should expect to have significant, if not full, overlap with the client's schedule (mostly PH graveyard hours).
If you are interested in investing in a long-term relationship with Athena, meet the qualifications above and can work full-time and on graveyard hours, please click the APPLY button.
Breezy HR

Philippines
US$4.50 per hour
Permanent
Full-time