Executive Assistant basp directorateChimera Enterprises International

Chimera Enterprises International is seeking an experienced Executive Assistant to support the Office of the Under Secretary of Defense for Intelligence and Security. This position will provide direct executive assistant support to the Battlespace Awareness and Security Programs (BASP) Directorate.
This position requires a Top Secret/ Sensitive Compartmented Information (SCI) clearance.
Requirements:
Bachelor's degree is preferred, or three years demonstrated experience as an executive assistant
Minimum of three years' experience in records management including familiarity with Administrative Instruction 15 (AI-15) OSD Records and Information Management Program or similar governing document/regulation
Minimum of three years demonstrated experience supporting Senior Management.
Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense is required.
One to three years' experience with the Defense Travel System (DTS)
Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense's
Expert proficiency level in Microsoft Office Excel, Word, Outlook, and PowerPoint is required \
Demonstrated ability to communicate with personnel at various ranking levels
Experience with utilizing the Correspondence and Task Management System (CATMS)
Experience providing administrative management support for sensitive activities, sensitive compartmented information, SAP, and ACCM activities is highly preferred
Clearance: Top Secret/ Sensitive Compartmented Information (SCI)
Job Duties:
Provide direct executive assistant support to the Battlespace Awareness and Security Programs (BASP) Directorate; work closely with the Directors of BASP in planning their work schedules and in time management.
Advise in matters involving office interface, collaboration, and associated relations with offices within OSD, DNI, the Services, US Commands, Defense Agencies, other Government departments, NATO and Supreme Headquarters Allied Powers Europe (SHAPE) offices, the Congress and Industry.
Maintain files, directories, special books and other materials and perform a variety of related staff assistance; e.g., setting up conferences and meetings, arranging for conference rooms, contacting participants, distributing agendas, preparing material, arranging for availability of graphic aids, etc.
Establish and maintain the Directors of BASP appointment schedules with responsibility for making changes and adjustments as necessary to meet unexpected, high- priority demands.
Provide calendars and/or reminders of target dates for major projects, conferences, and meetings attendance, and on projected plans for travel, speaking engagements, etc.
Prepare and/or oversee travel arrangements for the Directors of BASP utilizing the Defense Travel System (DTS).
Assist in the preparation or refinement of itineraries, prepare, or oversee the preparation of travel orders, secure reservations and tickets, and verify that passports and visas are in order.
Prepare vouchers, assist in developing necessary trip reports, and brief on items of special interest and actions taken during customer absence from the office upon completion of travel.
Arrange for official local transportation, reimbursement for expenses incurred, and renewal of parking permits.
Coordinate and track OUSD(I&S) staff actions and tasks utilizing the Correspondence and Task Management System (CATMS).
Receive, read, and make proper disposition of correspondence and other mail received in the office; determine which matters require immediate or personal attention of the customer; sort correspondence by actions required (e.g., signature, information or personal action); locate, assemble, and attach any background papers required; retain for own disposition routine inquiries and independently act on matters which can be disposed within established policy of the office and known wishes of the Directors of BASP.
Help to maintain records for control and accountability of classified correspondence and other material received in the office making distribution to appropriate members of staff and Special Access clearances on appropriate OUSD(I&S) personnel.
Coordinate and carry out the disposal of classified waste in accordance with applicable regulations and procedures.
PLACE OF PERFORMANCE:
National Capital Region
About Us: Chimera Enterprises International (Chimera) is a Service-Disabled Veteran Owned Company with headquarters in Maryland. We are built to inspire growth for our clients with innovative solutions, that helps our clients succeed. Chimera is committed to Equal Employment Opportunity and to attracting and retaining the most qualified employees regardless of race, national origin, religion, sexual orientation, gender, age or disability.
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District of Columbia Metro Manila
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