Executive Assistant (assistant to the chairman) - mandarin speakerAnnolas Inc

JOB DESCRIPTION
Serves as the administrative and functional point person for the Chairman’s corporate, community, and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Requires full time availability with flexible hours. Requires a desire to learn and expand responsibilities.
To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Manage multiple projects as assigned by the Chairman related to diverse lines of business, community, and personal interests with inter-related activities and relationships.
Coordinates calendar, travel, meeting, and schedule arrangements for the Chairman, staff, business partners, and customers. Includes initiating contact and securing appointments, equipment, and facilities as appropriate.
Works closely with other team members to assure the Chairman’s preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to: Taking phone calls; Maintaining personal and business files; Corporate record keeping for multiple entities; Supporting marketing and strategic planning activities; Note taking & creating documentation, Filing, storage & retrieval of business and personal activities.
Handles financial and accounting matters for the chairman with confidentiality.
Prepares and sends business and private correspondence.
Coordinates operations of Chairman’s office including:Document preparation & control, Internal communications, General office maintenance to improve costs and effectiveness.
Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws
Any other duties as assigned.
 
JOB QUALIFICATION
Knowledge/Skills:
Financial & Accounting Statement Language
High Proficiency in MS Office Suite
Bachelor’s Degree in Business or Related Field
 
Talents:
Trustworthy with Impeccable Moral Standards
Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
Conceptualization & Business Acumen
Professionalism in Appearance & Attitude
Highly organized
Able to adapt quickly, handle multiple tasks, and prioritize
Self Directed with Sound Judgment
Confident
Exceptional interpersonal skills with internal and external staff
Demanding work environment. 
 
Others:
Open to all nationalities but at least with a good command of Chinese/Mandarin and English.
OTHER JOB REQUIREMENTS
Education
Field of study
Specialization
JOB BENEFITS
Proac, MS Office, Flexible and hard working, Well organized and Efficient, Good Communication Skills, Fast learner, Decision making, Multitasking