executive Administrative Assistant - venture capital and private equityCatena
Salary: Agreement
Work form: Full time
Posting Date: 18/04/2024
Deadline: 25/02/2024
About Catena:
At Catena, we redefine overseas hiring by cultivating Filipino talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates' prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?
About the job:
Position: Executive Administrative Assistant - Venture Capital and Private Equity
Work Schedule: Full-time | Monday-Friday | Pacific Standard Time (PST)
Salary Range: US$1,100 - US$1,400 per month
Job Description:
Our client is a tech-driven venture studio dedicated to unlocking human potential by creating and investing in innovative companies. They champion and support inventive business concepts, providing seed funding and fostering growth through strategic partnerships. They collaborate with top-tier talent across various disciplines and ensure customer validation for the best ideas, recognizing and empowering talent from underrepresented groups.
We are seeking a highly motivated and detail-oriented Executive Administrative Assistant to provide comprehensive support to the executive team of our client. This role requires a proactive and adaptable individual who can handle various administrative tasks efficiently in a fast-paced environment. As the Executive Administrative Assistant, you will be responsible for managing calendars, coordinating meetings, preparing reports, and handling confidential information.
Key Responsibilities:
Your primary responsibility will be to provide comprehensive administrative support, ensuring the smooth day-to-day operations of the executive team. These include, but are not limited to:
General Administrative Support: Handle tasks such as answering and making phone calls, organizing files, and managing travel arrangements.
Internal Coordination and Communication: Facilitate communication within the team and assist in coordinating projects and initiatives.
Company Database Maintenance: Take charge of maintaining and updating the company database to ensure accurate and up-to-date information.
Document Filing and Management: Organize and manage important company documents for easy retrieval.
Immediate tasks anticipated for the candidate to fully own on week 1:
General administrative tasks such as answering and making phone calls, and organizing files.
Travel arrangements
Update company database
Requirements
At least 2 years of proven EA Experience: Demonstrated experience in a similar Executive Assistant role, showcasing organizational and administrative skills.
iOS/Mac User: Proficiency with either an iPhone or Mac is crucial as the client predominantly uses iMessage for communication.
Experience in Finance, Accounting, HR, and/or Recruitment: Ideally, candidates should have a background or experience in finance, accounting, HR, or recruitment to bring valuable insights to the role.
CRM Expertise: Experienced with Customer Relationship Management (CRM) tools. Examples include Salesforce, HubSpot, or Zoho CRM. Proficiency in managing and utilizing CRMs is essential for effective internal coordination.
Proactive Mindset: A forward-thinking and proactive approach to anticipating needs and addressing challenges.
Strong Ethical Foundation: Upholding high ethical standards in all aspects of the role and maintaining confidentiality.
Collaborative: Ability to work seamlessly with the executive team and cross-functional teams within the organization.
Adaptable & Flexible: Comfortable navigating through dynamic work environments and adapting to changing priorities.
Benefits
Cultivating Integrity and Relationships: Join a company that places an emphasis on ultra-high integrity, fostering long-term relationships, and prioritizing ethical practices, creating a work environment grounded in trust and honesty.
Celebrating Diversity and Innovation: Experience a workplace that celebrates diversity and uniqueness, encouraging employees to embrace their individuality and contribute to innovative thinking, pushing boundaries to constantly reimagine and improve.
If you are passionate about contributing to a tight-knit team, creating impact, and thrive in a dynamic environment, this role is for you. Send in your application now to be considered for this opportunity.
Catena
At Catena, we redefine overseas hiring by cultivating Filipino talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates' prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?
About the job:
Position: Executive Administrative Assistant - Venture Capital and Private Equity
Work Schedule: Full-time | Monday-Friday | Pacific Standard Time (PST)
Salary Range: US$1,100 - US$1,400 per month
Job Description:
Our client is a tech-driven venture studio dedicated to unlocking human potential by creating and investing in innovative companies. They champion and support inventive business concepts, providing seed funding and fostering growth through strategic partnerships. They collaborate with top-tier talent across various disciplines and ensure customer validation for the best ideas, recognizing and empowering talent from underrepresented groups.
We are seeking a highly motivated and detail-oriented Executive Administrative Assistant to provide comprehensive support to the executive team of our client. This role requires a proactive and adaptable individual who can handle various administrative tasks efficiently in a fast-paced environment. As the Executive Administrative Assistant, you will be responsible for managing calendars, coordinating meetings, preparing reports, and handling confidential information.
Key Responsibilities:
Your primary responsibility will be to provide comprehensive administrative support, ensuring the smooth day-to-day operations of the executive team. These include, but are not limited to:
General Administrative Support: Handle tasks such as answering and making phone calls, organizing files, and managing travel arrangements.
Internal Coordination and Communication: Facilitate communication within the team and assist in coordinating projects and initiatives.
Company Database Maintenance: Take charge of maintaining and updating the company database to ensure accurate and up-to-date information.
Document Filing and Management: Organize and manage important company documents for easy retrieval.
Immediate tasks anticipated for the candidate to fully own on week 1:
General administrative tasks such as answering and making phone calls, and organizing files.
Travel arrangements
Update company database
Requirements
At least 2 years of proven EA Experience: Demonstrated experience in a similar Executive Assistant role, showcasing organizational and administrative skills.
iOS/Mac User: Proficiency with either an iPhone or Mac is crucial as the client predominantly uses iMessage for communication.
Experience in Finance, Accounting, HR, and/or Recruitment: Ideally, candidates should have a background or experience in finance, accounting, HR, or recruitment to bring valuable insights to the role.
CRM Expertise: Experienced with Customer Relationship Management (CRM) tools. Examples include Salesforce, HubSpot, or Zoho CRM. Proficiency in managing and utilizing CRMs is essential for effective internal coordination.
Proactive Mindset: A forward-thinking and proactive approach to anticipating needs and addressing challenges.
Strong Ethical Foundation: Upholding high ethical standards in all aspects of the role and maintaining confidentiality.
Collaborative: Ability to work seamlessly with the executive team and cross-functional teams within the organization.
Adaptable & Flexible: Comfortable navigating through dynamic work environments and adapting to changing priorities.
Benefits
Cultivating Integrity and Relationships: Join a company that places an emphasis on ultra-high integrity, fostering long-term relationships, and prioritizing ethical practices, creating a work environment grounded in trust and honesty.
Celebrating Diversity and Innovation: Experience a workplace that celebrates diversity and uniqueness, encouraging employees to embrace their individuality and contribute to innovative thinking, pushing boundaries to constantly reimagine and improve.
If you are passionate about contributing to a tight-knit team, creating impact, and thrive in a dynamic environment, this role is for you. Send in your application now to be considered for this opportunity.
Catena
Other Info
Philippines
US$1,100-1,400 per month
Permanent
Full-time
US$1,100-1,400 per month
Permanent
Full-time
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Catena
About the company
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