Documentation StaffCastlekeep Holdings Inc.

High Leap Shared Services Corp. is an affiliate company of Skygo Marketing Corporation.
 
SKYGO Marketing Corporation is one of the country's leading producers of alternative motorcycle brands with a portfolio of motorcycle models distributed in over 230 branches across the country. It is part of a bigger group of companies in the retail, logistics, supply chain, and financing industries. 
 
We are hiring for:
 
DOCUMENTATION STAFF
 
Brief Description and Purpose of the Position
 
The Documentation Staff is responsible for the receiving, keeping, segregating, sending, and releasing of various documents critical to our business operations. The position contributes directly to the company's success by ensuring the accuracy and compliance of documentation with industry standards and internal policies.
 
Competencies
Document Handling
Checks fully used AF (Accountable Form) for completeness of serial number
Encode the fully used AF from the branches for monitoring
Segregates the documents for various departments from the branches
Prepare the documents from different departments for sending the branches
Pack (outgoing deliveries) and unpack (incoming deliveries) parcels/deliveries from and to the branches
Documentation and Record Keeping
Keeps customers' contract and OR CR
Stores unused accountable forms and credit documents
Classifies and arranges the contracts per branch in the storage room
Retrieves customers' contract that are fully paid for disposal
Retrieves customers' contract for branch reference (as needed)
Supplier Coordination
Tracks the delivery status of the documents to and from the branch
Verifies the billing statement from the courier before giving the final report to treasury for payment
Implement quality control measures to maintain compliance with the standards in documentation
Ensure timely and accurate monitoring of the incoming and outgoing documents
Qualification Standards
Education: Bachelor's degree in any related course
Experience: At least 1 year of relevant experience. Fresh grads are welcome to apply.
Others:
Proficient in MS Office Suite and other relevant software applications
Excellent Communication and Interpersonal skills
Strong organizational abilities and attention to detail