Documentation specialistGo & Cimafranca Law Firm

GO & CIMAFRANCA LAW FIRM
 
Is currently looking for:
 
DOCUMENTATION SPECIALIST
 
Job Description:
 
We are seeking a highly organized and detail-oriented Documentation Specialist to join our dynamic legal team. The Documentation Specialist will be responsible for managing, organizing, and maintaining legal documents and records in a systematic and efficient manner. This role is vital in ensuring that our legal team has quick and easy access to necessary documents.
 
Duties and Responsibilities:
Create, organize, and maintain files and records in accordance with legal requirements and office policies.
Ensure all legal documents are accurately filed and readily accessible.
Assist in the preparation, editing, and proofreading of legal documents.
Manage electronic and hard copy filing systems.
Collaborate with attorneys and paralegals to maintain document management systems.
Track and manage document-related deadlines.
Ensure confidentiality and secure handling of all sensitive and proprietary legal documents.
Digitize and archive old files and documents.
Assist in document retrieval for court proceedings, meetings, and other legal processes.
Conduct regular audits to ensure compliance with document policies and legal requirements.
Liaise with internal and external parties for document-related inquiries and requests.
Provide training to new staff on document management systems and procedures.
Qualifications:
Bachelor's degree or equivalent experience in a related field.
Previous experience in a legal or document management environment is preferred.
Proficient in online search techniques, has a keen eye for detail, and can sift through digital data to extract valuable insights.
Preferably with experience in government transactions.
Proficient with Microsoft Office Word, Excel, PowerPoint, and Outlook.
Must be computer/internet savvy, with excellent typing skills 60-75 WPM.
Proficiency in document management software and Microsoft Office Suite.
Excellent written and verbal communication skills.
Ability to work under pressure and meet tight deadlines.
Strong understanding of confidentiality in a legal context.
Ability to work independently and as part of a team.
Residing in Lapu-lapu City is an advantage.