deputy Project ManagerUNOPS

The functions and services of the DPM include:
Strategic Planning/Portfolio Support: Ensuring UNOPS is focused on doing the right projects by supporting management decision-making.
Delivery Support: Ensuring UNOPS is doing projects the right way, through the effective delivery of the programme and projects.
Best Practices: Applying UNOPS standards in project management, encouraging consistent working practices and ensuring appropriate application.
The primary role of DPM is to ensure that project management policies, processes and methods are followed and practiced according to the organization standards, while acting as the overall Project Assurance capacity within the business unit on behalf of the Senior Project Manager (SPM). The DPM strongly contributes to moving the Subatra project toward achieving its mission-focused goals and objectives.
The incumbent will be responsible for providing overall technical and programmatic support for the planning, implementation, management, and monitoring of cash activities and will be assisting the Senior Project Manager in the day to day running and operations of all field locations. S/he is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Functional Responsibilities
1. Development and planning
In conjunction with the Senior Project Manager
Maintain thorough knowledge of the project, as well as an understanding of how that impacts the other stakeholders and other cash based interventions in the country
Monitor, coordinate, and communicate strategic objectives of the project
Work with project field staff members to develop a greater understanding of the project and any issues that arise.
Develop and foster relationships between UNOPS, stakeholders, and other entities.
Provide substantive inputs to assist the Senior Project Manager in the preparation of project reports and documents.
Assist the Senior Project Manager in the preparation of project completion reports and ensure compliance with contractual obligations.
Support the coordination and management of communications.
Participate in meetings with UN agencies, NGOs and other Stakeholders as required.
Identifies, and anticipates in a timely manner, potential risks and issues and advises mitigating measures.
2. Monitoring and reporting
Prepare and issue regular project reports in accordance with donor guidelines for reporting.
Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
Maintain diaries and progress reports as required by UNOPS standard procedures.
3. Stakeholder engagement
Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
Enable the formulation of project communications plans.
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications across programmes and projects.
Coordinate internal programme/project communications.
Monitor the effectiveness of programme/project communications.
4. Quality assurance
Work with internal audit and finance to ensure the programme complies with audit requirements.
Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems.
Ensure compliance with UNOPS defined standards for programme/project management.
Coordinate quality reviews of programme/project documents and deliverables.
Provide quality control for management products (project documents, reports, etc.).
5. Personnel Management:
Lead and motivate the project management team;
Ensure that behavioral expectations of team members are established;
Ensure that performance reviews are conducted timely and objectively;
Identify outstanding staff and bring them to the attention of the Country Director;
Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff);
Select, recruit and train team as required by project plans;
Perform the Team Manager role, unless appointed to another person(s);
Perform Project Support role, unless appointed to another person or corporate/programme function;
Ensure safety and security for all personnel and comply with UNDSS standards.
Education
Advanced University Degree (Master Degree) in Project Management, Business Administration, Communication, Economics or other relevant discipline is required;
First level University degree (Bachelor's Degree) in Project Management, Business Administration, Communication, Economics or other relevant discipline in combination with 2 additional years of experience may be accepted in lieu of an advanced university degree.
Certification:
PRINCE2® Foundation is an asset and the successful candidate to obtain the certification within the six months from the start of the role;
PRINCE2® Practitioner an asset and completion within 12 months of onboarding;
MSP® Foundation is an asset;
Project Management Professional (PMP® - PMI®) is an asset.
Experience
At least 5 years of experience (or more depending on academic credentials) in project management, project implementation, operation, and communication in UN/NGO, public or private sector organizations is required.
Experience with EU funded projects is an advantage;
Knowledge of the UN system and familiarity with UNOPS procedures is an advantage.
Languages
Fluency in both English and Tagalog is desirable.
ReliefWeb

Cotabato City, Maguindanao
Permanent
Full-time