Customer support manager (us-based legal-tech company) a123Pearl Talent

Job Type: Full-time (40 hours/week)Salary Range: based on experience, with performance-based bonuses.Locations: RemoteAbout Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.Hear why we exist, what we believe in, and who we're building for:Why Work with Us?We're not just another recruiting firm-we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members.About the CompanyOur client is a London-based legal technology company transforming how large U.S. law firms manage side letters and contract data through its proprietary AI platform.They work with elite U.S. law firms and are rapidly scaling their operations to support a growing global client base. The company values forward-thinking, reliability, and clear communication-qualities that have made it a trusted partner to the most demanding legal teams.As they continue their next phase of growth, they're building out a world-class Customer Support function to ensure every client receives fast, accurate, and white-glove service.Role OverviewWe are seeking a Customer Support Manager who will lead and scale the company's client support operations. This is a hands-on leadership role; you'll manage a small but growing support team, oversee daily ticket operations, and personally handle high-impact client interactions with some of the world's top law firms.You'll act as both player and coach: managing people, refining processes, and maintaining a proactive, high-touch support experience that reflects the company's reputation for professionalism and precision.Key Responsibilities
Client & Team Leadership
Lead and mentor Customer Support Representatives (currently 2: Mikey and Josh), providing guidance on communication quality, tone, and escalation handling.
Personally manage complex client inquiries and high-sensitivity issues, ensuring quick and effective resolution.
Maintain white-glove communication standards when dealing with law firm clients and their teams.
Oversee team coverage across time zones, ensuring smooth shift transitions and consistent service delivery.
Operational Excellence
Manage day-to-day Zendesk operations, ensuring tickets, chats, and calls are handled within SLAs.
Develop, refine, and document SOPs for ticket handling, QA, and escalation protocols.
Create and track support metrics dashboards (CSAT, FRT, Resolution Time, Escalations).
Analyze recurring issues to identify product or process improvements and collaborate with Product and Tech teams.
Maintain and grow internal and client-facing knowledge base documentation.
Continuous Improvement & Reporting
Conduct weekly reviews with the support team to assess quality, tone, and efficiency.
Identify automation and workflow optimization opportunities.
Present regular reports on customer satisfaction and team performance to leadership.
Support product testing and QA for new feature releases to ensure seamless client experience.
RequirementsMust-Have:
6+ years of experience in customer support or client service management, ideally in SaaS, tech, or legal-tech environments.
Experience managing a small-to-mid support team (3-5 members) across multiple time zones.
Exceptional written and verbal English communication - clear, professional, and client-facing polish.
Hands-on proficiency with Zendesk or similar ticketing platforms.
Strong organizational and problem-solving skills with attention to accuracy and detail.
Ability to stay calm and professional under pressure when managing demanding clients.
Comfortable working closely with leadership and cross-functional teams (Product, Legal Ops, Engineering).
Nice-to-Have:
Background in legal operations or paralegal work.
Experience in early-stage or scaling startup environments.
Familiarity with support QA programs or customer success frameworks.
Experience designing or maintaining knowledge bases or internal documentation systems.
BenefitsCompensation Package
Competitive Salary: Based on experience and skills
Remote Work: Fully remote-work from anywhere
Generous PTO: Ample paid time off to rest and recharge
Direct Mentorship: Grow through guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Work and connect with professionals around the world
Work-Life Balance: Flexible hours that support a healthy work-life balance
Ready to Join Us?If this role aligns with your skills and career goals, we'd love to hear from you. Apply now to take the next step in your journey with Pearl.
Pearl Talent

Calabarzon
Permanent
Full-time