chief ADMINISTRATIVE OFFICER (administrative division)Research Institute for Tropical Medicine - Government

Deadline for accepting applications : JUNE 05, 2021
Only those with Civil Service Eligibility will be processed. Kindly upload your Certificate of Eligibility or PRC License.
Division: ADMINISTRATIVE DIVISION
Office: RESEARCH INSTITUTE FOR TROPICAL MEDICINE
Item No: OSEC-DOHB-CADOF-12-2004
Salary Grade: 24
Monthly Salary: 86, 742.00
Duties and Responsibilities:
1. Plans, directs and supervises the day-to-day operations of the Administrative Division of the Institute;
2. Drafts, reviews, recommends for approves documents such as, but not limited to Memoranda, Official Communications, Plans, Contracts, Terms of Reference, Disbursement Vouchers (Box A), etc., as assigned by the Director IV;
3. Ensures the efficient conduct of procurement activities for the Institute in compliance with the Procurement Laws and
COA rules and regulations;
4. Ensures effective application of Supply Chain Management for supplies and services needed by the different operating
units of the Institute;
5. Oversees the effective management of Human Resources in areas of Compensation and Benefits, Recruitment and
Staffing, Training and Development, Employee Relations, Employee Satisfaction, Succession Planning and Compliance to
all Civil Service Rules and Regulations and other applicable Statues;
6. Ensures that all applicable licenses and permits needed by the Institute for its operations are renewed regularly such as,
but not limited to License to Operate (LTO), Environmental compliances, Philippine Hospital Association membership,
PhilHealth accreditation and all other required licenses and permits required by both the National Government Agencies
and Local Government Units.
7. Regularly updates processes, procedures and policies of all Departments under the Administrative continual improvement principles;
8. Regulary inspects buildings, facilities, electrical/water/telephone/internet system of the Institute (Alabang & Lob Baños
sites) and recommends to the Director IV interventions and plans for the maintenance, protection/security and improvements of its facilities, buildings, equipment, waste management etc.;
9. Ensures that all facilities, equipment, vehicles and the like are functional, calibrated on time, and provided appropriate
preventive maintenance
10. Ensures that all plans required from the Administrative Division are submitted on time, such as, but not limited to:
Operational Plans, Work and Financial Plans, Re-fleeting Plan for motor vehicles, Maintenance and Replacement Plans for
equipment, Preventive Plan, Calibration Plan, etc.;
11. Sets performance targets of Department Heads and staff directly under the CAO based on the Office Performance and
Commitment Review (OPCR) and the directives provided by the Director IV, provides coaching and mentoring interventions, if necessary, and ensures the timely submission of Division/Department/Section performance Commitment and Review forms to the next higher supervisor;
12. Recommends appropriate actions or disciplinary measures to concerned employees to the Disciplining Authority for
appropriate action;
13. Oversees the implementation of repair, renovation and construction contracts approved by the Director IV and ensures its compliance with all applicable government rules and regulations;
14. Oversees the implementation of the access control policies, information security policies, IT application systems, information database and computer resources.
15. Functions as Chairperson or member of Committees upon designation of the Director IV;
16. Performs other related functions as may be assigned by the Director IV.
Minimum Qualification Standards (per Civil Service Commission Quality Standards Manual);
Education:
Master's Degree.
Experience:
Four (4) years in position/s involving management and supervision.
Training:
Forty (40) hours of supervisory / management learning and development interventions undertaken within the last five (5) years.
Eligibility:
Career Service (Professional) Second Level Eligibility.
Relevant Qualifications to the Position;
Experience:
Relevant experience in health sector.
NOTICE: ON-LINE APPLICATIONS IS ACCEPTED. Please check the RITM Website and Other Media Site for submission of complete required documents and Updated Personal Data Sheet (PDS) (PDS form downloadable at RITM Website or CSC Website) ritm.gov.ph.
The Research Institute for Tropical Medicine (RITM) hereby adopts and commits to observe the EOP in the Recruitment and Selection and Placement System: "Opportunity for government employment shall be open to all qualified citizens and positive efforts shall be exerted to attract the best qualified to enter the service. Employees shall be selected on the basis of fitness to perform the duties and assume the responsibilities of the positions". (Section 21, Chapter 5, V of Executive Order No. 292). The Institute shall strictly adhere to the principle of merit, fitness and equality. There shall be no discrimination in the selection of employees on account of age, sex, sexual orientation, and gender identity, civil status, disability, religion,
ethnicity, or political affiliation, and other similar factor which may not be consistent with the principles of meritocracy, job -
fit and equal employment opportunities. The qualification standards and job competencies required of the position shall be
the basis for recruitment, selection and placement.
Reference: RITM OFFICE ORDER 2019-0823 Institutionalization of Equal Opportunity Principle (EOP) PER DEPARTMENT ORDER NO. 2019-0088
Note: All qualified next-in-rank shall be automatically candidate/s for promotion. However, a Letter of Intent together with the following documents shall be submitted to Selection and Promotion Board (SPB) Chairperson through Human Resource Department. Failure to do so will automatically waive the right to be included as candidate/s.
A. For the cover, put your name, position being applied for and item code on the upper half portion of A4 size paper using
ARIAL BOLD (font size 14);
B. Submit in A4 Size Folder and Paper and separate listed items by numbered tabs as listed below:
C. Put correspondingly on fastener on LEFT long edge side of paper submitted.
TAB 1 Letter of Application with position applied for (please indicate Item Code No.)
TAB 2 Personal Data Sheet (Revised 2017). Downloadable thru RITM website and available at H.R. Department
TAB 3 Diploma
TAB 4 Transcript of Records for Bachelor's Degree
TAB 5 Transcript of Records for Master's Degree (if needed for the position)
TAB 6 PRC Board Rating, PRC Certificate and valid PRC I.D. (3 Months prior to Expiration of ID).
TAB 7 Civil Service Eligibility (Professional or Sub-Professional depends on the position).
TAB 8 Certificates of Employment (recent and previous employers) - For NON-Permanent RITM Employees.
TAB 9 At least three (3) references with contact details and email addresses separate A4 size.
TAB 10 Certificate of Trainings/ Seminars/ Workshops attended (from most recent).
TAB 11 Chairmanships and/or Membership/s in committee - with proof/evidence
a. Institutional Review Board (IRB); Therapeutics Committee; Research and Innovation Office (RIO); Selection and Promotions Board (SPB); Surveillance and Response Unit; Communications and Engagement Office (CEO); Gender and Development (GAD); Bids and Awards Committee (BAC); The working group of DOH, NGO, serving as Technical Advisers; Course coordinators and faculty of WHO Regional Training Center; Safety Committee - Biorisk Management Committee, Chemical Safety, Fire Safety, Patient Safety; PRAISE (Program on Awards, Incentive, and Service Excellence) Committee; Inspection and Acceptance Committee; Grievance Committee; Patients Assistance and Complaints Units (PACU); Training and Technology Transfer Committee (TTRC); Human Resource Development Committee (HRDC); Institutional Animal Care and Use Committee (IACUC); Inspection Prevention and Control Committee; Inventory Committee; International Organization for Standardization (ISO) committees i.e. CQI, IQA, Process Team, Quality Circle Team, Promotions; and Others.
TAB 12 Proof of scholarship/academic excellence/ certificate of awards received - (if applicable with proof/evidence).
TAB 13 Research involvement - certificate of involvement or equivalent.
TAB 14 Trainor - certificate as Trainor.
TAB 15 One (1) year rating of IPCR in the present position for RITM Permanent Employee and other permanent Government Employee (for agencies adapting semestral rating or quarterly rating period, one (1) year rating is equivalent to two (2) performance ratings or four (4) performance ratings respectively, with at least Very Satisfactory rating).
TAB 16 Performance Evaluation for Contract of Services Personnel under any Government Agency (duly evaluated and signed by the Project Head or immediate supervisor) for the last 2 evaluation periods.
TAB 17 Valid NBI Clearance (For NON-Permanent RITM Employees and External Applicants).