BookkeeperIronbrij

Position Title: Bookkeeper (with Halaxy experience)Location: RemoteType of Employment: Part/Full-TimeSalary Range: TBAJob Summary:We are seeking an exceptionally skilled and fast-learning Bookkeeper with AU experience and advanced proficiency in Xero and Excel to oversee the financial health of the business. This role requires daily reporting to the Director, ensuring up-to-date financial insights, issuing invoices daily, and performing daily bank reconciliations. The ideal candidate must have the ability to digest information quickly, follow instructions precisely, and ask questions where clarification is needed to maintain accuracy and compliance.Key Responsibilities:1. Xero Accounting & Financial Record-Keeping
Effeciently use Halaxy linked in Xero
Maintain accurate and real-time financial records in Xero
Set up and reconcile bank feeds in Xero
Ensure all transactions are recorded correctly and categorized
Process journal entries when necessary
Maintain and update the chart of accounts
2. Invoice & Accounts Receivable Management
Issue invoices daily in Xero and ensure timely client billing
Follow up on outstanding invoices persistently and professionally
Implement and maintain an invoice-tracking system
Send invoice reminders and escalate overdue payments where required
Liaise with clients to resolve disputes and outstanding balances
3. Accounts Payable & Expense Management
Record supplier invoices and process payments on time
Manage payment approvals and scheduling efficiently
Reconcile supplier statements with Xero records
Maintain accurate records of business expenses
Process staff reimbursements and ensure expense claims are handled correctly
4. Daily Bank & Invoice Reconciliations
Perform daily bank reconciliations to maintain up-to-date records
Ensure all transactions in Xero match bank statements accurately
Investigate and resolve discrepancies promptly
Reconcile Stripe, PayPal, or other third-party payment processors
5. Payroll Processing & Wages Management
Process payroll and wages accurately through Xero
Ensure compliance with payroll tax, PAYG, and superannuation obligations
Reconcile payroll reports with financial records
Ensure employee entitlements (leave, overtime, etc.) are correctly recorded
Process superannuation payments and ensure compliance
6. Advanced Excel Reporting & Business Health Analysis
Exceptional proficiency in Excel must be able to create and manage:
Daily financial reports on revenue, cash flow, and expenses
Dashboards and financial models for business insights
Automated reporting systems to track business KPIs
Conduct daily financial health checks and provide reports to the Director
Monitor cash flow and flag any financial risks or anomalies
Generate visual financial data reports for clear insights
7. NDIS & Compliance Support (if applicable)
Track NDIS funding invoices and payments
Ensure compliance with NDIS pricing and financial regulations
Generate NDIS financial reports as required
8. Financial Reporting & Budgeting Support
Generate daily, weekly, and monthly financial reports
Provide cash flow forecasts and financial insights to management
Assist with budget preparation and variance analysis
Support tax and audit preparation with accurate records
9. BAS & Tax Compliance Assistance
Prepare and lodge BAS (Business Activity Statements)
Ensure compliance with ATO requirements
Assist accountants with year-end tax preparation
10. General Administrative & Financial Support
Follow instructions precisely and execute tasks with accuracy
Ask questions when unsure to avoid errors
Respond to financial queries from staff and management
Maintain organized digital records of financial documents
Liaise with external accountants and auditors as required
Follow company policies and financial best practices
Qualifications and Requirements:
3+ years of bookkeeping experience
Experience with Halaxy
Ability to digest information quickly and implement it correctly
Proactive approach must be comfortable asking questions when unsure
Strong time management must be able to complete daily tasks without delay
Fast Learner Must digest new processes quickly and implement them efficiently
Proficiency in Xero Must have advanced experience
Exceptional Excel Skills Must be able to create dashboards, automated reports, and data analysis
Experience in Payroll Processing & Managing Wages
Ability to Chase Invoices Strong communication & negotiation skills
Bank Reconciliation & Invoice Matching Skills Must be performed daily
Experience in BAS Preparation & Compliance
Benefits:
Permanent Work from home
Great team of smart people, in a friendly and open culture
Real responsibilities and challenges in a fast-evolving company
14 days annual leave credits
Submission Instructions:
You can directly send your application in:
Attach your resume in PDF Format
Ironbrij

Metro Manila
Permanent
Full-time