Bookkeeper & hr adminOutForce Inc.

This role will be responsible for maintaining accurate financial records for the organisation. This includes processing financial transactions, reconciling accounts, and generating reports. The ideal candidate will have experience with bookkeeping and accounting software, strong attention to detail, and excellent organizational skills. In addition to this, this role is responsible for the management of staff rosters, timesheets and leave requests as well as an additional HR admin in order to support the General Manager.
Roles and Responsibilities:
BOOKKEEPING
Bookkeeping
o Maintain accurate and up-to-date records of all financial transactions
o Data Entry of supplier invoices
o Supplier communication with missing invoices & charge queries
o Data Entry of hardware invoices in conjunction with CRM Purchase Orders
o Bill fluctuations - identifying and raising any large fluctuations
o New Suppliers - setting up new suppliers in Xero with financial details
Xero Bank & Credit Card Reconciliation
o Bank Accounts - daily reconciliation
o Credit Cards - daily reconciliation
o Other Accounts - as required (Trade)
o Direct Debit Payments reconciliation (Customer)
o Customer Credit Payments reconciliation (Customer)
Payments
o Adhoc Payments
o Trade Payments
o Refund Overpayment as required / Final credits ( account closures )
High Level Accounts
o Manual Journals
o Code Analysis
o Pre-Management Reports
Customer Invoicing
o Generation and sending of once-off customer invoices
o Overpayment & Credit Allocations
o Invoice Breakdown Reporting (specific customers)
o Third-Party Rebills
Octane
o Contra of Sales vs CoS invoices
o Reconciliation of payments against clearing account
Customer Defaults
o CRM Reporting
o Third Party Default
o Bad Debt Write-Off
HR ADMIN
Payroll & Rostering
o New Staff Setup ENTO / Xero
o Fortnightly running of Xero payroll
standard pays
bonus pays
entitlement payouts
o Daily Timesheets
o Staff Rosters
o Managing Staff Leave Requests
Superannuation
o Reporting on superannuation accruals
o Processing payment of superannuation payments in line with due dates
Requirements:
At least 2 years of experience in bookkeeping or accounting
Strong knowledge of bookkeeping and accounting principles
Proficiency with accounting software Xero
Proficieny with excel reporting
Excellent attention to detail and organisational skills
Strong analytical and problem-solving skills
Ability to work independently and as part of a team
Excellent communication and interpersonal skills
Ability to maintain confidentiality of sensitive financial information