booking spe cialist - distributor & nkagWellmade Manufacturing Corporation

Primarily responsible for the processing of Purchase Orders/Sales orders from National Key Accounts Group and VisMin Distributors including posting and reconciliation of collection, credit memo or adjustments.
 
DUTIES AND RESPONSIBILITIES:
1.Receives and retrieves electronic Purchase Order (P.O.) timley from NKAG customer's portal and orders from VisMin Distributors in coordination with VisMin Logistics Supervisor.
 
2.Verifies and encodes retrieved NKAG P.O. and distributor orders in the SAP system in accordance with the sales order processing guidelines, including orders that exceed the credit limit or term.
3.Converts the retrieved PO to a PDF file and emails it to the respective distributor accounting analyst (DAA) in VisMin for confirmation of stock availability in the distributor's warehouse
4.Secures confirmation from the DAA that all sent NKAG P.O.s (PDF files) through email were received to avoid penalties.
5.Requests for approval from the Credit and Collection Supervisor or Treasury Manager if orders exceed the credit limit and/or term
6.Performs an AR credit memo in SAP to temporarily transfer stocks to the 200DMW warehouse for NKAG orders, which will be serviced by distributors.
7.Performs the delivery process in SAP and generates the charge sales invoice for NKAG orders. Convert the charge sales invoice to an Excel or PDF file and email it to the respective DAA along with the PO for printing and delivery to the customer.
8.Prints the received distributor order and forwards it to the VisMin Logistics Supervisor.
9.Performs the delivery process in SAP up to the printing of the original Charge Sales Invoice for distributor orders and forwards it to Truckscale for inclusion in the container van shipment.
10.Encodes all sales returns and credit memos in SAP pertaining to good stocks returned from the distributor and NKAG customers.
11.Emails a soft copy of the SAP AR credit memo to DAA for adjustments made due to unserved stocks, returned stocks, damaged stocks, errors, and other related transactions that affect the Accounts Receivable (AR) of NKAG and the distributor.
12.Encodes credit and debit memos of accounts receivable-related transactions such as distributor's discount, COD discount, BO allowance, skewing, and other adjustments.
13.Observes the P.O. cycle schedule of NKAG customers.
14.Retrieves remittance advice from the NKAG customer portal, records the collection, and performs deposit entry in SAP.
15.Safeguards company office equipment, accounting files, and other assets assigned under his or her custody and accounts for all cancelled accountable forms.
16.Maintains the security of all confidential information related to his or her assigned responsibility.