base Finance Officer - masbate (filipino nationals only)Acción Contra El Hambre

Duration : For pooling
Start date : ASAPYou'll contribute to ending world hunger by ...Ensure sound accounting and financial management according to the procedures defined for the mission and within the Action Against Hunger financial management framework. To ensure that Action Against Hunger Administrative and Financial Procedures are put into operation efficiently.Key activities in your role will includeObjective 1: Lead financial management of the base
At the request of the Head of Base (HoB), work on the budget and proposals and provide the Finance Department with information relevant to the structural costs of the base
Analyze the consistency of cash forecast with the BFU and keeping the Finance Department and Head of Projects informed
In accordance with the structure of the financing plan, take part in the process of financial analysis
Participate in the preparation of reports to funding bodies and in audits
Anticipate and monitor financial risks (budget overspends, increased costs, lost invoices, lost deposits etc.) and inform the Head of Base and Admin Coordinator
Objective 2: Ensure appropriate bank management in the base
In charge of all the bank-related transactions in the base
Supervise and update bank books according to daily transactions
Ensure sufficient support documents are in place for transactions that involve the online banking system
Communicate with the Accounting Manager about any transaction such as remittance transfer, supplier payment to be coursed through Capital on behalf of the base, etc.
Implement and comply with Action Against Hunger authorization expenses procedure, requiring authorization from the Head of Base or Country Director (CD) in all payment transactions and supporting documentation
Perform monthly bank reconciliations
Ensure that the funds are available in the base to accommodate project needs and settle obligations. Coordinate requests with Capital ahead of time for anticipated fund issues
Keep track of any communicated documents with the bank and keep a copy of said documents in a separate folder
Validate all check voucher transactions prior to issuing a check
Objective 3: Ensure appropriate cash management in the base
Manage the cash books and cash boxes daily, following up and keeping the books of the given advances, respecting at any time the following rule: Balance of the book = cash counting + unjustified advances
Release cash advance for a specific approved purchase, on presentation of an appropriate purchase order form, mentioning the budget line and validated by the HoB (or HoP) and the Logistics department
Implement and respect Action Against Hunger's E-authorization expenses procedure, requiring authorization from the HoB or CD in all payment transactions and supporting documentation
Objective 4: Accountancy and budget management
Adhere to and enforce the financial internal and donors budget guidelines, particularly regarding the cash management procedures
Follow up monthly expenditures of the base in coordination with the Logistics Department, according to the monthly budget given at the beginning of the month (= validated forecast of expenditures)
Check all invoices/receipts sent by the suppliers before any payment and ensure the quality of all vouchers according to the donor, internal and national regulations
Give the appropriate codification on all the invoices (budget lines, accounting codes)
Ensure that all necessary supporting documents are attached to payment requests. Verify that all requests are duly approved by the budget holder and other respective approvers and prepare a summary report covering bulk transactions
Ensure that local taxation law requirements are fully complied with in collaboration with Capital
Make sure the formalities required by the local authorities are followed in all official documents at the base
Seek approval to purchase or acquire assets more expensive than the amount authorized for the base
Maintain up-to-date and accurate accounting system ensuring the daily data entry in AGRESSO
Reconcile assigned accounts monthly
Ensure timely submission of financial report (monthly and annual closures) through the submission of the updated books and bank reconciliations to the Mission's Accountant
Responsible for collating forecast of expenditures of the mission for 3 months - deadline on or before the 12th (1st fortnight) and the 26th (2nd fortnight)
Objective 5: Safety and Security
Respect the Security rules of Action Against Hunger and coordinate with the designated Security Focal and Head of Base
Report any security or other incidents in the field that may interrupt project activities directly to designated Security Focal and Head of Base
Do you meet the profile required criteria?
University Degree in Economics, Management, Business Management or Administration or related area.
Knowledge of Admin procedures is compulsory.
Expertise in accounting and finance.
A previous experience of at least 2 years in a similar position
At least 3 years of experience on a similar role in development or humanitarian projects implemented by national/international NGOs/UN bodies/ Government.
Good knowledge of Office package (Excel) and accounting software (AGRESSO)
Valuable prior experience in issues related to the promotion of gender equality and child rights or personal commitment to gender equality and child rights.
Our remuneration package:
Compensation: based on Action Against Hunger grid.
Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
Fixed-term Employment
Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.
ReliefWeb

Masbate City, Masbate
Contract
Full-time