banquet Sales CoordinatorBluewater Resorts

The Banquet Coordinator's main task is to ensure that all functions are properly handled.  He/ She also see to it that all administrative functions procedurally correct in order to have a smooth running department under the supervision of the Banquet Sales Manager.
 
Responsible for the preparation and timely distribution of Banquet Event Orders prior to the banquet functions. Coordinates with all the departments concerned in relation to the implementation of all banquet functions to ensure success.
 
Specific Duties and Responsibilities:
Ensures and monitors that client requirements are fully complied as stipulated in the signed Event Contract a few hours during the actual event i.e. streamers, lechons, fireworks, live band, A/V, motorized pump boats etc.
Prepares banquet event orders based on the items stipulated in the Event Contract that has been signed by both contracting parties.
Prepares checklist of everything that needs to be monitored during the actual function, distributes checklist to banquet manager, banquet supervisor/captain, Event folder.
Timely distribution thru email of the banquet event orders (BEO) to all departments duly acknowledged and received by key representatives of each department.
Ensures that all information regarding cancellations, postponements, revisions, adjustments, add-ons of the contract and to the banquet function hereunto are immediately and completely disseminated to all concerned departments.
Dissemination of information shall be done via verbal advise (if pressed for time) and text to be followed by email duly acknowledged by any key representative of each departments concerned.
Responsible in ensuring that menu labels are properly made ahead of time for every function.
Provides full documentation of every function by taking pictures and files them in a physical banquet album.
Qualifications:
Degree in any business related courses / Marketing graduate.
At least 1 to 2 years of working experience in hotel industry.
Keen to details and has excellent problem solving skills.
Can work with less supervision.
Tech-savvy
Willing to work on a Monday-Saturday schedule.
Willing to be assigned in Panglao Bohol