audit staff/ Admin AssistantJAC Automobile Int'l Philippines Inc,

Job Summary:
Responsible for all Finance & Administration duties i.e., shorthand, typing, filing, office administration, composing letters, dealing with telephone inquiries, organization of documents, etc. Receives constant supervision and directions. Instruction and advice are readily available.
Duties and Responsibilities:
1) Accounts Receivable & Audit
• Reports directly to the Vice President for Finance & Administration.
• To ensure the reliability and integrity of the report.
• To provide the management with a Daily Sales Report of all branches.
• To provide the status of Daily Cash Sales and Sales on Account of all branches.
• To provide Aging of Receivables.
• To ensure that all cash sales are all deposited intact with the bank and reconciled with all documents as issued upon sales.
• Follow up daily collection from Accounts Receivables in-charge/ Cashier in the branch.
• Problematic branch accounts (spare parts sales) shall be handled by AR in charge.
• Visit the branch for possible reconciliation in case of discrepancies in sales of spare parts and other concerns regarding reporting.
2) Collections
• Creates and maintains credit history files; maintains accurate records about the customer payment status.
• Documents daily collections activity.
• Call customers regarding overdue accounts and determine reasons for non-payment.
• Issues letters to overdue accounts.
• Identifies bad debt or financial exposure.
3) Purchasing
• Verifies purchase requisitions by comparing items requested the master list; clarifying unclear items; recommending alternatives.
• Research potential vendors; compare and evaluates offers from suppliers.
• Prepares purchase orders by verifying specifications and prices; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Verifies receipt of items by comparing items received to items ordered; resolved shipment in error with suppliers.
4) Performs other legitimate duties as instructed by immediate superior.
REPORTORIAL:
• Daily Sales Summary of all branches
• Daily Cash Collections Summary
• Daily Aging of Receivables
• Status of Overdue Accounts
• Once a week visit to branch to check if policies are being complied with and verification of documents and processes by person-in-charge in receiving cash.
All interested applicants may send their resume/ CV thru email:
• ****@jac.net.ph
• ***************@gmail.com
Kindly indicate the position you are applying for as the subject of your email
• e.g. Audit Staff/ Administrative Assistant - SURNAME, First Name M.I.
For further inquiries, you may contact us thru the following contact nos.:
• Direct Landline: (Globe) (02)-7900-6507
• Mobile No.: (SMART) +63 908 815 1***
Job Type: Full-time
Job Location: 1133 Edsa Balintawak, Quezon City
Summary of role requirements:
Looking for candidates available to work on weekdays and Saturdays
1 year of relevant work experience required for this role
Working rights required for this role