associate operations CoordinatorAsian Development Bank

Job Description - Associate Operations Coordinator (240171)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Associate Operations Coordinator is assigned to the Office of the Chief Economist and Director General (EROD) within the Economic Research and Development Impact Department (ERDI). You will be based at our Headquarters in Manila, Philippines.
You will report to the Chief Economist and Director General, ERDI.
Your Role
As an Associate Operations Coordinator, you will: provide support to the Chief Economist and Director General in the smooth administration of the department; support and contribute to the execution of ERDI's communication strategy, dissemination of knowledge within the department, and perform coordination and administrative work for the front office; and coordinate inter-departmental activities and support in organizing the department's activities and knowledge events.
You will:
Assist in preparing drafts, multimedia, and content for communication activities in the department.
Support the Chief Economist and Director General on appropriate arrangements for meetings, travel, accommodation, and events. Prepare mission authorization requests, travel request authorizations, and requests for reimbursement of business travel. Prepare and submits complete and accurate documents relating to meetings, mission travels, and other events.
Liaise with ADB staff inside and outside the work area, executing agencies, and donor countries as required. Provide support on the application/interpretation of work area procedures, guidelines, and formats to junior administrative staff.
Contribute to the development of department databases, systems, and procedures to ensure the efficient monitoring and retrieval of information. Ensure that ERDI's document log is in order to facilitate meeting of deadlines required of the department. Maintains a database of various meeting minutes and ensures that these are disseminated across the department.
Disseminate publications received from external agencies to concerned staff in the department. Ensure that the back-to-office reports of the Chief Economist and Director General are disseminated to department staff promptly.
Provide support for the front office in organizing the department's activities and perform coordination and administrative work related to preparation of programs and events.
Handle classified information in accordance with security arrangements of ADB.
Respond to memos/correspondence/emails on behalf of the Chief Economist and Director General and ensure that all final correspondence and documents are prepared in compliance with ADB's standards.
Carry out administrative tasks as are reasonably assigned in consonance with the role.
Perform any other duties as may be required and reflected in the incumbent's workplan, such as preparation of reports, preparing tables and charts for reports, etc.
You will need:
Bachelor's degree in business administration, social science, or other related fields.
At least 5 five years relevant professional experience.
Strong coordination, interpersonal and diplomatic skills.
Familiarity with operational and administrative procedures and full understanding of the interactions between different ADB work areas and relevant workflows.
Advanced computer skills with sound knowledge of common word-processing, spreadsheets, and graphics software used within ADB.
Thorough understanding of ADB organization and in-depth knowledge of ADB's diverse procedures and operations.
Proven ability to work independently and with individuals from different cultural/national backgrounds.
Written and verbal proficiency in English.
Please refer to the link for ADB Competency Framework for Administrative Staff level AS6.
Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
Paid leave (including parental)
Medical and health benefits
Life and other insurance plans
Staff development
Retirement plan
Housing and education allowance (if applicable)
Expatriate benefits (for international staff)
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
: Asian Development Bank Headquarters-Philippines-Manila
Department: Economic Research and Development Impact Department
Division: Office of the Chief Economist and Director General, ERDI
Staff Category: Administrative Staff (HQ)
Position Level: AS 6
: 22-Feb-2024, 3:50:24 PM
: 07-Mar-2024, 11:59:00 PM