Administrative AssistantFilinvest Group

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:KEY ACCOUNTABILITY 1: OPERATIONAL
Provides daily operational assistance to the whole team
Monitors the compliances and reports submitted by the Security Agencies
Coordinates with the Security Agencies & Property Managers regarding security and admin concerns/requirements
Familiarization on security operational plans and execution
Maintains professional and technical knowledge; reviews security programs & publications; establishing networks by attending available trainings/workshops related to Security & Safety
Provides the NTP, NOA, NOR to Security Agencies and BUs.
Assist in maintaining security protocols and procedures for the organization.
Assist in managing and tracking access of visitors ID pass.
Respond to security-related incidents and provide administrative support during investigations.
Support emergency response efforts and safety drills.
Monitor security systems, including surveillance cameras and alarms, and report any issues to the relevant department or external contractor.
KEY ACCOUNTABILITY 2: ADMINISTRATIVE
Receives and files pertinent security documents
Prepares and disseminates department communications
Extends assistance and coordination in Business Meetings
Process and monitors Security Service Contracts
Prepares the entire security departments requests, such Reimbursement, OB trip/travel request, office supplies, PRs, etc.
Checks, process and monitors Security Billings
Monitors the DOLE WOR and apply wage adjustments.
Support the development and implementation of security training programs for staff.
Maintains workflow by studying methods related to security processes
Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control and budgetary and personnel requirements; implementing changes
Leads/Assists in organizing Security and Safety Activities/Assembly; Represents the department during company events
Assists the Bidding Committee during the supplier election/evaluation and awarding of bidders
Consolidates and assists in preparing the G&A budget
Maintains a good rapport and working relationship with employees in the Business Units and all other Departments.
TECHNICAL COMPETENCIES AND SKILLS:
Proficiency in MS Word, MS Excel & MS outlook, IFCA, SAP, EPROC, SAPHIRE.
Excellent time management skills.
Strong organizational skills with the ability to multi-task.
EDUCATION, TRAININGS, LICENSES REQUIRED:
College Graduate.
Preferably lives nearby South Metro Manila.
Amenable to conduct on-site visits if assigned.
Strong communication and presentation skills.
Filinvest Group

Muntinlupa City, Metro Manila
Permanent
Full-time