Administrative AssistantKeywords Studios

Job Description:
Create monthly vendor and consumables reports to present trending, historical costs, and changes in consumption rates with regard to expense details, budgeting, and pricing, PEZA compliance coordinator.
Roles and Responsibilities:
Create monthly vendor and consumables reports to present trending, historical costs, and changes in consumption rates with regard to expense details, budgeting, and pricing
Make sure that all Capex and non-capex items that would require PEZA permits are filed on time
Filling of 8105 and 8106
Safekeeping of all important documents. Like (surety bonds. BOC COR, PEZA permits, OMB, etc.)
Will be assigned to personally visit the PEZA office for any submission of documents and properly coordination for any concerns.
Conducts monthly physical Inventory of office equipment, supplies, and furniture.
Facilitation, repair, and maintenance of office property within premises.
Conducts roving and monitoring of facilities and prepares incident and post-mortem for progress.
Administering business processes, procedures, and assisting the Admin Supervisor in the day-to-day operations.
Monitors and evaluates pantry concessionaire performance
Coordinates with suppliers/vendors for the purchasing and canvassing of requirements needed by the different dept.
Monitoring of recurring and non-recurring invoices, and reconciliation of unpaid invoices.
Preparation of comparison report /canvas sheet.
Checking of registers for all inward and outward items, materials, and equipment
Coordinate with the Building Admin., supplier, contractor, and technician for the Electrical and Mechanical works (Repairs and Preventive maintenance schedule).
Determine core competencies and design ways and means to optimize the output of Security Officer, Maintenance, Utility, and Housekeeping Personnel.
Administer the quarterly schedule for preventive maintenance of all Air Condition
Facilitate a weekly roving to all offices and prepares an incident report for progress.
Assists inquiries/complaints of employees from time to time.
Responsible for the processing of Business Permit.
Assist managers with any events, visitors, and occasions preparations
Oversees vendor selection, and evaluation, and ensures the highest level of service delivery
Assist in negotiating a contract with suppliers to obtain the best price and service, competitive bidding for vendor services
Maintain contractual and business relationships with vendors to communicate policies, expectations, payment information, and areas of improvement
Facilitate corporate account application
Assisted employees in coordinating incident reports to provide feedback to management concerning possible problems or areas of improvement
Make recommendations to implement improved processes
Requirements:
Must have as least 1-2 years work experience in facilities management in the same capacity
With at least 1 yr. experience in PEZA compliance
Must have solid technical work expertise in the maintenance, development, and operation of various facilities and equipment in the BPO industry
Must have working knowledge in construction and project management
Must have excellent time management and coordination skills
Strong organizational skills
Strong analytical skills
Can work under pressure
Graduate of any 4-year course or any administrative-related course
Proficiency in Excel, Excel Online, Google Sheets, or similar tools
Keywords Studios

Manila City, Metro Manila
Permanent
Full-time