Administrative AssistantElabram

Key Responsibilities JOB DESCRIPTION Provides efficient support to the assigned department and the company through organizing administrative duties and activities including receiving and handling information. A well-organized assistance in ensuring Key Responsibilities JOB DESCRIPTION Provides efficient support to the assigned department and the company through organizing administrative duties and activities including receiving and handling information. A well-organized assistance in ensuring the smooth coordination with the aspects of shipments. Duties include general clerical and maintaining appropriate filing systems. DUTIES AND RESPONSIBILITIES: 1. Receive incoming materials/deliveries and shipments and efficient filing of all corresponding documents. 2. Counter-check deliveries of items to ensure in status are all in good condition and accuracy. 3. Prepare clients' orders and coordinate with Logistics & Inventory Officer for the availability of stocks. 4. Prepare items for ship back (return, repair, calibration) and prepare shipping documents such as commercial invoice, packing lists, AWB, material return form, application for Customs Identification. 5. Coordinate with third party logistics service providers/forwarders. 6. Forward shipping documents to customs brokers and monitor release of shipments. 7. Schedule delivery to client and perform smooth coordination with the Courier Supervisor. 8. On time monitoring of payments to suppliers. Coordinate and keep track of shipment. 9. Arrange required documentation re delivery of repaired, returned, and calibrated items. 10. Coordinate with the preparation of Sales Invoice and Delivery Receipt. 11. Carry out clerical work, including typing, editing documents, correspondence and reports. 12.Provide support in the maintenance of electronic filing system for administrative documentation that guarantees swift retrieval of requested documents. 13.Provide support in completing paperwork and documentation for ISO audit and compliance. 14. Follow quality service standards and comply with procedures and rules. 15. Perform other tasks as may be assigned from time to time. Key Requirements: QUALIFICATIONS: . Graduate of Bachelor of Science in Business Administration degree in Marketing, Management, Entrepreneurial, Office Administration, Secretarial, HRM, or equivalent. . Good communication. Must possess excellent phone etiquette. Ability to multi-task, organized, attention to details and accuracy. . Good computer literacy including solid working knowledge of MS Word, Excel, and database management. . Proficient in all office procedures including encoding, sorting, filing, and ordering supplies. . With the ability to work independently, with strong time management skills, resourceful. . Able to work productively under pressure and fast-paced environment. . Excellent organizational skills, and discretion with confidential information. . Candidate must be willing to work in Annapolis Greenhills, San Juan City.
Monster

San Juan City, Metro Manila
Permanent
Full-time