Crewing AssistantAstro Shipmanagement, Inc.

CREWING ASSISTANT
 
JOB REQUIREMENTS:
Graduate of Psychology, BSBA Major in Human Resource or equivalent
Good communication skills
Single
Preferably male
Can work under pressure and less supervision
Open to work overtime on regular days, holidays or weekends as needed
Familiar with software use like excel formula and power point
WORK EXPERIENCE:
Good coordination skills is a plus
Customer handling
Experienced in manning agency is an advantage but not required.
JOB DESCRIPTION:
 
DOCUMENTATIONS:
Checking and verifying the crew documents
Checking of the documents of the crew if all are valid and on-hand. 
Inform the crew of their Medical Schedule. 
Prepare bank referral of the crew.
Prepare the hand carry docs list to be received by the on-signing crew.
Prepare the reimbursement of Medical Fee for the newly hired crew. 
CREWING:
Request for quotation from the crew handling agent (on/off-signers)
Request quotation from the ticketing agent for the flight tickets of on/off signers. 
Prepare crew change cost quotation form and submit it to Crewing Executive for their approval (port/travelling agent).
Preparing/Submitting the Quotation of the Requisition Order for port/ travelling agent of every crew change of the vessel to Crewing Executive. Quotation RO will Purchase Order.
Preparing the FINAL Requisition Order of every crew change of the vessel (port/ travelling agent) and submit to crew executive for the final payment. The final RO will be used as the attachment for the Billing.
Facilitating the payment of the Final Disbursement Account (FDA) of every crew change of the vessel.
Facilitating the request for payment of the port/travelling agent. 
Prepare and submit necessary crew change requirements as per requested by the Crew Handling Agent.
Submit the Crew Details of the crew.
Inform the Crew of their Dispatch Schedule. 
Coordinate the port agent and the Master of the vessel in every crew change by sending the tickets prior the arrival/departure of crew on/off-signers.
Prepare the necessary documentation requirements of the crew for dispatch:
OTHER TASK:
Identifying crew requirements as part the recruitment process.
Filing of important documents. 
Other tasks which are related to documentation.
Other tasks which are related to crew change.
Attending crew on-board/vacation concerns: line-up, salary, pay-off and etc.
RECRUITMENT (as TEMPORARY):
Screening and evaluation of Applicants. 
Facilitate examination of the applicant and checking of test results.  
Coordinate the crew once hired and check documents for submission
Assisting in informing the crew status of Line-up