Administrative AssistantMFT Group of Companies

Job Summary
Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs, and managing the company's general administrative activities.
Job Description
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Cover the reception desk when required
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face inquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort, and distribute the mail
Oversee and supervise the work of junior staff
Maintain up-to-date employee attendance record
Coordinate repairs to office equipment
Greet and assist visitors to the office
Assist in logistics and some procurement duties
Graduate of Bachelor of Science in Business Administration
At least 1-year working experience in the related field is required for this position.
Good communication. Must possess excellent phone etiquette. Ability to multi-task, organized, attention to detail and accuracy.
Good computer literacy including solid working knowledge of MS Word, Excel, and database management.
Proficient in all office procedures including encoding, sorting, filing, and ordering supplies.
With the ability to work independently, with strong time management skills, and resourceful.
Able to work productively under pressure and fast-paced environment.
Excellent organizational skills, and discretion with confidential information
Entry Level / Junior, Apprentice Administration and Coordination Financial Holdings Company 1 opening Bachelor's degree graduate
MFT Group of Companies is a private equity firm that adheres to the principles of restructuring corporate blueprints of Family Legacy businesses. MFT Group of Companies is a strategic partner to legacy corporations and provides shared services in the following areas: Finance, Marketing, Operations, Business Development, Succession and Corporate Restructuring and Legal Services. Present in the Philippines, United States, Spain, Hong Kong, Singapore, Japan, Malaysia, Vietnam, and Indonesia, MFT Group continues to invest across different market regions to gain exposure to and leverage on better opportunities, while aggressively moving forward to fulfill its mission to establish 100 business areas and maximize their potential value.
Kalibrr

Taguig City, Metro Manila
Permanent
Full-time