Administrative Assistant (mandarin speaking)PAILI HOLDINGS CORPORATION

Duties and Responsibilities:1. Answering and directing phone calls to relevant staff2. Scheduling meetings and appointments3.
Taking notes and minutes in meetings4. Ordering and taking stock of office supplies5. Being a point of contact for a range of staff and external stakeholders6.
Preparing documents for meetings and business trips7. Processing and directing mail and incoming packages or deliveries8. Greeting and directing visitors and new staff to the organisation9.
Writing and issuing emails to teams and departments on behalf of teams or senior staff10. Researching and booking travel arrangements for staff members11. Finding ways to improve administrative processes
Qualifications:
Proficient in writing and speaking in Mandarin
High school diploma or equivalent education required
Two (2) years of administrative assistant experience
Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
Reporting Skills
Administrative Writing Skills
Managing Processes
Organize