admin hr Support officer | au accountB4B Solutions Inc.

Clear is seeking an Admin-HR Support to work with our client, an Australia-based company known as experts in staffing solutions for the agricultural sector.Role and OpportunityOur client provides temporary labour services to the Agricultural Industry.PurposeHere are your daily tasks, as an Admin-HR Support:Lodging Recruitment Plans
Submit recruitment plans to the government agency for every worker coming to Australia
Includes roles specifics, payment, accommodation, transport, etc.
Each plan needs a specific OOE confirming contract arrangements
Lodge plans onto the client's online platform
Address and action all feedback in a timely manner
Variation Management
Lodge variations with the government agency when circumstances changes
Every Recruitment Plan change mush have an approved variation
Action business requests, draft change requests, and submit to the government agency
Forward approved variations to managers from workers to sign and update worker list
Chase pending signed forms weekly
Accommodation
Managers send detailed emails with labelled photos for upload to the platform
Managers provide supplementary forms with photos for platform accommodation process
Save all documents in designated folder for future audits
Rental increases require owner justification and must be saved in folder
Answer all accommodation fedeback promptly
Arrival reports
Submit arrival reports to the government agency for every arriving worker
Keep tracker up to date
Departure reports
Manage the departing workers from the Worker List.
By submitting departure reports with required documentation including flight invoice, itinerary, and superannuation payment export
Submit reports within the required timeframe as per the guidelines
Keep the tracker up to date
Private Transport
Workers to sign "worker arranges private transport form"
Add to variation tracker for those workers to remember to chase up signed forms
Submit inquiry in the client's online platform attaching signed form
Save signed forms in the RP, variation folder
Accommodation change/ rent increase
Workers fill in and sign "Accommodation Change" form
Add to variation tracker for those workers to remember to chase up signed forms
Save signed forms in the RP, variation folder
No need to lodge in the client's online platform, the signed forms
Recruitment Process
Once Recruitment Plan is approved the worker selection begins.
Work with managers on worker list.
Once worker list is approved with manager, send to Labour Sending Unit (LSU) / Agent to upload workers into IRD
Create individual OOE and upload to IRD for workers to sign and allocate the placements
Assist the HR Administrator in the Visa Process
Create flight manifest and add workers to the worker list in SharePoint Activity 12
Complete VEVO check for returning workers
Download all documents from IRD and save in RP worker folder
Update worker list SFP column confirming signed LOO
Complete visa in the relevant government agency's portal
Once submitted, send receipt to designed personnel with RP number, save in RP folder, and log Activity 1 (visa applied) in SharePoint
Once approved, save visa grant letter in RP folder and log Activity 2 (visa granted) in SharePoint
Required Attributes
Good English communication skills, both verbal and written
Reliable and with the ability to maintain a realistic balance among multiple priorities and competing demands
Respect for the confidentiality and the sensitivity of the information
Technologically adept with excellent document management skills
High level of professionalism, attention to detail, and strong work ethic
Ability to work with minimum supervision
Essential Experience
Strong MS Word and Outlook skills with the ability to do mail merge
Minimum 1 year of work experience in a similar role
A bachelor's degree in Business Administration, major in Human Resource Management, or a similar degree
Proficient with other MS Office applications such as Excel and Teams
Advantageous (Optional)
Working knowledge of using SharePoint
Experience in handling Australian accounts
Work from Home
Medical / Health Insurance
Maternity & Paternity Leave
Life Insurance
Other:Clear Admin People provides great Filipino talent with the opportunity to grow their careers. Our world-class staff - we call them 6-Tool Players - work from home to support our Australia-based clients. Our staff are led and supported by our outstanding leadership team. Clear works to provide the right environment for 6-Tool Players to excel, with an ecosystem that supports our team's success:
A great Work From Home (WFH) setup with the right IT equipment to help you succeed (including freight expense coverage)
Membership of the Clear 6-Tool Player Playground - our unique development and engagement program
HMO Coverage with free dependents
Group term life insurance coverage
Special leave benefits
Monthly and quarterly subsidies (internet, electricity, and healthcare)
Other incentives (Attendance Bonus & Employee Referral incentive)
Paid vacation and sick leave for regular employees
Of course, we provide all mandatory government contributions in addition to the above.Entry Level / Junior, Apprentice Administration and Coordination Business Process Outsourcing 1 opening Bachelor's degree graduateB4B Solutions Inc. is operating under the Clear Admin People brand, an outsourcing company based in Makati City. We offer remote admin services to business owners (dentists, labour hire operators, accounting firm, etc) in any states/territories in Australia. We call ourselves admin people because we put people first. We are invested in having a positive impact on everyone's lives. Our management team is dedicated to empowering you to grow personally and professionally to be the very best you can be for years to come in an environment where the best idea wins, no matter where it comes from.We also place great emphasis on characteristics rather than qualifications. We have established a recruitment framework called 6-Tool players to ensure we work with excellent people.A 6-tool player possesses these six characteristics: Adult, Professional, Smart, Empathetic, Competitive, and has an insatiable Thirst for Learning.
Kalibrr

Makati City, Metro Manila
Permanent
Full-time