admin and exec AssistantManila Recruitment

This is an excellent opportunity for someone to join a company that fosters a collaborative and positive work environment while leading a team that is continuously growing.Company ProfileOur client is a dedicated support services provider for the HHI Group of Companies. As the Group's shared services arm, our client manages key business functions-including legal, accounting, and administrative operations-to ensure consistency, compliance, and operational efficiency across HHI's diverse portfolio of real estate and investment ventures.In addition to servicing the HHI Group, our client also works with a select group of third-party clients, providing tailored support solutions to small and medium enterprises that benefit from company industry experience and integrated approach.Duties and Responsibilities:Executive Support
Manage calendars, set appointments, and coordinate internal and external meetings
Assist with travel arrangements, event logistics, and other errands as needed by management
Prepare presentations, reports, and correspondence for review or signature by executives
Organize and track action items from meetings and ensure timely follow-through
Administrative Office Support
Maintain an organized and efficient physical and digital filing system
Manage incoming and outgoing correspondence (email, courier, phone)
Monitor office supplies and coordinate with vendors for replenishment and maintenance
Coordinate with building administration and third-party service providers
Legal and Document Management
Maintain accurate, organized, and up-to-date records of legal documents, corporate files, and office correspondences
Assist with formatting and clerical preparation of legal documents, board resolutions, or reports
Support compliance with internal document protocols and confidentiality standards
HR and Onboarding Support
Coordinate recruitment logistics, employee onboarding/offboarding, and clearance procedures
Prepare basic HR documentation such as ID templates and forms
Facilitate access setup (email, workspace, file systems) for new hires
Coordinate enrollment in HMO and government systems with HR or accounting
RequirementsQualifications:
Bachelor's degree in business administration, Office Management, Legal Management, or a related field
At least 3-5 years of experience in an administrative or executive assistant role or as a legal secretary
Excellent organizational, communication, and time management skills
Trustworthy and able to handle confidential matters with discretion
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Proactive, detail-oriented, and works well with minimal supervision
What will make you standout?
Experience in a law, accounting, or other professional services firm is a strong advantage
Has a strong Experience with or ability to adapt to Microsoft 365 Business Tools (e.g., Microsoft Teams, SharePoint Online, OneDrive and cloud-based workflow and project management systems (e.g., Monday.com, Click Up, Asana and Trello)
Job Type: PermanentEmployment Type: Full-timeSchedule: Monday to Friday 8AM- 5PM PHT (Included 1 hour lunch break) or 9AM- 6PM PHT (Included 1 hour lunch break)Location: Full-onsite (Taguig City)Industry: Real Estate
Manila Recruitment

Taguig City, Metro Manila
Permanent
Full-time