admin and Accounting AssistantAbbott

JOB DESCRIPTION:
Responsible for providing administrative support to the CFS division and to act as a backup to the Treasury Analyst in treasury function.
REQUIREMENT
1. Education
Bachelor Degree in Business course
2. Experience
1-2 years experience in or relevant role
Exposure in multi-national environment is preferred
3. Skills / Attitudes
Basic Accounting knowledge
Good negotiation and coordination skills
High sense of urgency, self-motivated, detail oriented
Strong computer knowledge on Microsoft application (e.g., Excel, Powerpoint and Word) and Adobe Editor
Good business communication and interpersonal skills
CORE JOB RESPONSIBILITIES
1. Administrative Support
Provide administrative support to Affiliate Finance Director and CFS team;
Manages the division's office supplies, travel needs, meeting room bookings, employee engagement activities, etc.;
Creates calendar for team meetings, and maintains the minutes of meetings;
Prepares division's Request for Business Expenses and coordinates with Global Procurement Services (GPS) for purchases requiring contract and/or Purchase Order;
Monitors divisions RBE or PO accruals;
Monitors and tracks contracts signed by the Affiliate Finance Director;
Monitors and tracks CFS contracts and informs contract owners of expiring or due for renewal contracts;
Monitors team's monthly compliance in Laserfiche reporting;
Monitors Internal Policy Deviation log;
Monitors the CFS_Manila Outlook inbox;
Manages team trainings;
Manages CFS document filing and archiving.
Acts as the liaison person for corporate audit, external audit, and other CFS guests. Assists in meeting room bookings, travel and ground transportation needs, etc.
2. Accounting Support
Assists in check releasing and in monitoring completeness of official receipts for vendor payments;
Acts as backup of the Treasury Analyst in payment selection;
Assists in checking of billings, BPCS master file maintenance, and other accounting tasks.
3. Others
Assists in travel management billings;
Other relevant tasks that will be assigned from time to time.
ABBOTT CORE COMPETENCIES - INDIVIDUAL CONTRIBUTOR
1. Set Vision & Strategy
Learns new or changing job processes, tasks and/or trends, and applies them to the work as appropriate.
Uses an understanding of the larger business context to more effectively complete work.
Creates role-appropriate plans, action steps, and timetables to support the strategy, goals and assignments.
Prioritizes own work to focus on customer and department needs, outcomes and objectives.
2. Anticipate
Proactively identifies work issues/obstacles, communicates them to leaders/peers and creates appropriate contingency plans.
Effectively responds to internal or external change.
Treats change as an opportunity to learn and develop.
Uses experience, data, and/or internal/external customer input to create better work solutions.
Gains support for ideas, proposals and/or projects by influencing leaders and peers.
3. Innovate
Identifies and implements process/product improvements that benefit the company and customers.
Tactfully challenges assumptions and traditional ways of doing things.
Thoroughly analyzes problems to identify causes and not just symptoms.
Implements new, innovative solutions or processes.
Seeks and combines diverse opinions and views to create better ideas and solutions.
4. Build
Continuously develops talents, skills and abilities.
Encourages, supports and actively contributes to the team.
Asks for feedback on strengths and weaknesses and uses the input to improve performance.
Willingly shares expertise and experience with others; is considered a subject matter expert.
Offers culturally-appropriate, frequent and constructive feedback to peers and leaders.
Improves efficiencies and/or reduces costs.
5. Deliver Results
Delivers on expectations and meets commitments; holds self-accountable for results.
Acknowledges and learns from mistakes.
Takes thoughtful action, appropriately balancing speed and risk.
Persists and applies extra effort to overcome work barriers, issues and obstacles.
Meets quality and/or compliance standards.
Works with a sense of urgency to deliver results within deadlines.
FINANCE CORE COMPETENCIES
1. Communication - Defined as proactively and effectively exchange information and ideas.
Key Actions:
Communicates information and ideas in a respectful manner tailored to the audience.
Uses active listening, effective questioning techniques and paraphrasing to promote open communication.
Documents work processes and procedures to facilitate continuity of job responsibilities.
Builds internal and external networks and professional relationships to benefit the business.
2. Problem Solving and Analysis - Defined as identifying, understanding and enabling resolution of problems and opportunities.
Key Actions:
Identifies and anticipates problems.
Collaborates with others to develop cohesive solutions.
Acquires all relevant data from a broad range of resources.
Utilizes a variety of analytical techniques to understand the complete problem.
Prioritizes to focus on the most meaningful activities.
Seeks and recommends simple, fact-based solutions.
Implements solutions, tests results and adjusts as necessary to maximize outcomes.
3. Learning and Development - Defined as taking responsibility for gaining knowledge and understanding.
Key Actions:
Identifies strengths and development opportunities by seeking feedback from others
Develops and executes a growth plan
Takes action to get up the learning curve quickly
Networks with others to understand and/or identify career opportunities
Continually enhances skills and gains knowledge of new technology and business practices.
JOB FAMILY: Administrative Support
DIVISION: FIN Corporate Finance
LOCATION: Philippines
Taguig City : Venice Corporate Center
ADDITIONAL LOCATIONS:
WORK SHIFT: Standard
TRAVEL: Yes, 20 % of the Time
MEDICAL SURVEILLANCE: Not Applicable
SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Abbott

Taguig City, Metro Manila
Permanent
Full-time