Accounts Payable specialisteTeam Workforce Pte Ltd

Job Description :
Job Description
Position Summary: Follow established procedures and guidelines under direct supervision for processing vendor invoices from the receipt of the invoice through payment. Maintains records of accounts payable and analyzes accounts. Responsible for completion of the A/P, research invoices credits or returns. Prepares bills, invoices, statements, and vouchers for payment. Ensures timely and accurate processing of invoices. Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files. Will work with the company's accountants to help generate financial statements, month end closings and reconciliation to the general ledger.
Essential Duties & Responsibilities:
(Please quantify each with a % of time spent on each duty and responsibility must add up to 100%)
95% - Follow established procedures and guidelines to accurately process vendor invoices from the receipt of the invoice through payment and reconciliation. Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
Process high volume accounts payable.
Receive, match, code, index and verify invoices for payment.
Respond to vendor inquires, reconcile vendor statements and resolve client discrepancies.
Research and analyze accounts, compile reports.
Review, verify and process all invoices and expense reports submitted for payment.
Maintain accurate and up-to-date vendor files within financial system and process.
Prepares accounts payable checks and serve as primary point of contact for vendors and staff with questions about payables.
Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
Work with the Manager to coordinate reimbursement of staff travel expenses and cash advances processing and liquidation.
Generate checks and initiate electronic (ACH) payments.
Process voided checks, as necessary and update Daily Cash Report schedule for payments and voided checks.
Review vendor set up information for new vendors or any changes to existing vendors
Responsible for responding to the A/P email box.
Coordinate with other parties (internal/external) for completion of support documents and vendor reconciliation of accounts
Monitors recurring expenses/invoices for on time processing of payments.
Prepare month-end general ledger reconciliation of Accounts Payable.
Assist in the creation of financial statements and month end closings by posting transactions, preparing account analysis.
5% - May perform other related duties and responsibilities as assigned and/or required including leading or participating in projects as necessary.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Employees may be required to perform any other job-related duties as requested by their supervisor. All requirements are subject to possible modification to reasonably accommodate qualified individuals with a disability.
Working Conditions and Physical Requirements:
This is a general office environment position.
Employee has limited walking requirements.
Answers telephone calls, uses personal computer and other business machines extensively, which requires the ability to apply finger dexterity. Individual bends, reaches, pushes and pulls file drawers to file records and reports.
Equipment Used: Personal computers/video display terminal (including mouse, external hard drives, etc.), printers, scanners, copiers, facsimile, telephones and other commonly used office accessories/equipment. Equipment may require set-up, adjustments or other procedures in order to maintain or meet company requirements.
Physical Requirements: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Physical Activities: Talking - Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others accurately, loudly or quickly. Hearing - Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound. Repetitive Motions - Making substantial movements (motions) of the wrist, hands, and/or fingers.
Visual Acuity: The incumbent is required to have close visual acuity to perform an activity such as: preparing and analyzing figures; transcribing; viewing a computer terminal; and/or extensive reading.
Job Specifications
YEARS OF EXPERIENCE:
Related Work Experience:
2 years accounting experience.
0-1
1-2
2-5
5-8
8-10
10+
Education and/or formal training: Bachelor's Degree (BS) in Accounting from a four (4) year college or university, or an equivalent combination of education and related experience is required.
Knowledge, Skills and Abilities:
KSAs Common to All JDs:
Fluent in verbal and written English.
Able to multi-task, have demonstrated organizational, detail orientation, prioritization skills and time management skills to ensure that work related activities are completed in an accurate and timely manner.
Ability to work effectively in a team oriented, high demand and fast paced environment.
Ability to maintain high level of confidentiality and work with highly sensitive data and information.
Solid communication skills to effectively deal with various levels of management, staff and/or outside contacts.
Demonstrated interpersonal skills to work effectively in a team environment and maintain a professional and positive manner.
Effective listening skills to ensure understanding of instructions and directions and effectively communicate progress and problems to co-workers and management.
Familiarity a variety of office equipment, standard software packages and application and use of personal computers to include the Microsoft Office suite of products.
KSAs Analytical related positions:
Demonstrated analytical aptitude to identify opportunities for change, identify alternative best practice solutions and anticipate future problems and opportunities.
Demonstrated problem identification and problem resolution skills used to effectively determine and implement alternative solutions and bring issues to a positive resolution.
Demonstrated ability to apply assessment measurement and evaluation techniques to ensure processes, systems and applications meet business needs.
Demonstrated ability to solve complex of problem; gleans meaning from whatever date is available; is a quick study of the new and different; adds personal wisdom and experience to come to the best conclusion and solution, given the situation; used multiple problem-solving tools and techniques.
KSAs Job Specific:
Basic knowledge of Generally Accepted Accounting Principles (GAAP).
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Other position Considerations:
Travel may be required to attend work related meetings and training sessions.
May be required to work a flexible schedule that provides needed coverage for customer service levels and/or time-sensitive projects. Incumbent must be able to support operations which are opened weekends and evenings. All employees must be willing to work all shifts, overtime, holidays and emergency shifts as required.
Able to maintain a regular work schedule to meet the needs of the business.
Required to read and follow all company policies and procedures.
Support and model the company values.