Accounts Payable specialist - onsiteAsia People Works Inc.

The AP Specialist supports the Senior Specialist / Team Leader in the daily accounts payable processing and payment and reconciliation with the vendor's statement of account, handle supplier inquiries and other task that may be assigned from time to time.
KEY RESPONSIBILITIES:
Accounts Payable:
Processes vendors' invoices and employees expense reports;
Responsible for the resolution of invoice and expense report issues and problems.
Ownership in investigating and resolving any AP items on the Cashbook.
Responsible for checking expense report against receipts.
Coordinates with internal customers (Business Units) for any query and/or disputes.
Works with the supply chain teams (Procurement) for 3 way matching problems;
Responsible to minimize the number of invoices not validated/not accounted in the system;
Monitors purchasing accruals (including clean-up activities);
Reconciles supplier statements;
Responsible to close modules during month end;
Other related duties which may be assigned by immediate superior (Finance Manager)
Payments:
Initiates payment runs with reasonable promptness and accuracy which includes ability to resolve issues with minimum supervision (includes ensuring full approval in the bank within 24 hours from initiating the batch).
Ensures prompt application of Credit Notes and Pre-payments/Advances.
Seeks approval for payment batches f rom BU's and adjusts payment batches as required;
Liaises with the following:
GA Team (FSSC) - that payment batches are uploaded promptly to the correct bank
Bank Approver (BU/FSSC) - ensures that that payment batches are approved and released on time
Deals with daily payment concerns of BUs including requests for urgent payment and employee related payments/payroll.
Account Reconciliations, Accruals and other reports:
● Performs the following schedules/reconciliations:
Weekly:
Not Accounted/Not Approved invoices report, highlighting top 10 approvers (with the most number of pending invoices);
Monthly:
Prepares monthly accrual and journal entries based on unprocessed invoices.
Reconciles intercompany transactions with affiliates.
Generate and prepare reports on data needed in CARS such as SOA, invoices processed.
JOB SPECIFICATIONS
● Must Have:
Candidate must possess at least a Bachelor's/College Degree in Finance/Accountancy or equivalent.
At least 4 years accounts payable or general accounting-related work experience
Should have experience in Shared Services
Should have experience with ERP Systems (Oracle preferred)
Should have good analytical skills
Above average communication and inter personnel skills
Team player skills
Be able to work in a structured environment.
Good people's skills
Excellent EXCEL skills
Proven ability to work under pressure.
Able to work with the least supervision needed.
Worked in an international and culturally diverse organization.
Can start ASAP
Work Location: Alabang, Muntinlupa
Work Set-Up: Onsite
Work Schedule: Monday - Friday, Shifting Dayshift