Accounts Payable specialist (night shift | onsite)IQ BackOffice Inc.

Key Responsibilities:
Receive and log invoices from vendors and validate their accuracy and completeness.
Match invoices with purchase orders and receive documents to ensure the correct delivery of goods or services. Perform a three-way match to identify discrepancies.
Route invoices to the relevant departments or individuals for approval and ensure compliance with company policies.
Enter invoice data into the accounting system, record vendor details, and invoice amounts, and assign appropriate general ledger coding.
Schedule payments for approved invoices based on due dates and payment terms.
Execute payments through various methods, such as checks, electronic funds transfers (EFT), or automated clearing house (ACH) payments. Generate and send payment files to the bank or payment platform.
Reconcile accounts payable records with the general ledger to ensure accurate tracking of outstanding liabilities. Resolve discrepancies and errors.
Maintain positive vendor relationships and handle inquiries, discrepancies, or other issues related to payments.
Safely store all AP-related documentation, including invoices, receipts, payment records, and communication logs, in compliance with legal and company requirements.
Provide regular reports on accounts payable aging, cash flow, and expense analysis to assist in financial decision-making.
Support the financial closing process by ensuring that all outstanding liabilities are accurately recorded in financial statements and reports.
Maintain records and documentation in compliance with relevant accounting and tax regulations. Assist in internal and external audits as needed.
Review and enhance AP processes to increase efficiency and accuracy. Implement best practices and automation where applicable.
Qualifications:
Proven experience as an Accounts Payable Specialist with a focus on end-to-end AP processes.
Proficiency in accounting software and MS Excel.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Effective communication and interpersonal abilities.
Knowledge of accounting and tax regulations.
Ability to work independently and as part of a team.
Continuous improvement mindset and a commitment to process optimization.