Accounts Payable/receivable staffPact Packaging Philippines Inc.

JOB TITLE
Accounts Payable/Receivable Staff
RESPONSIBLE TO Finance Controller
MAIN FUNCTION:
This position is mainly responsible for the A/P module of the SAP System and performs treasury function of the Finance/Accounting Group.
This position is mainly responsible for the A/R module of the SAP System and performs collection function of the Finance/Accounting Group.
MAIN DUTIES AP Staff:
In - charge of the A/P modules in SAP
Files approved PO with original Supplier's Invoice and Receiving report to A/P disbursement voucher file.
Generates/Prepares monthly accounting entries related to A/P in SAP System
Monitors and controls subsidiary ledgers of A/P - Trade and Loans Payable
Files and maintains contracts/agreements with customers and suppliers as reference for A/P.
Initiates check voucher (CV) and check payments to suppliers.
Initiates preparation of Debit Memo/Billing Statements to suppliers for other AP related charges.
Coordinates with Citibank for loan availment/payment, L/C opening/ payment, T/T payments, paylink arrangements for regular payables, FX rates, interest rates and other banking transactions
Prepares Daily Cash Position report. Assists in the preparation of annual budget and in monitoring actual performance vs. budget
Prepares and monitors all regular payments and reportorial requirements of BIR, BOC, PEZA, SEC and BSP
Initiates journal entries for AP related adjustments.
Performs other tasks that maybe assigned from time to time
MAIN DUTIES AR Staff:
Generates Sales Invoice (SI) based on customer order report and delivery receipt
Ensures that the Sales Invoices are received by customers on appropriate time not to delay payments
Verify all Sales Invoices with customer's acknowledgement of receipts and all documents related to particular SI for payment and filling.
Updates AR Master file in SAP by recording SI, collection, Debit/Credit memo, new customers, among others.
Prepares and forwards monthly statement of accounts to customers.
Reconciles AR SL balance to GL.
Prepares monthly bank reconciliation and other chart of account schedules.
Follow-up and schedule collection to customers and prepare deposit slip for collection
Monitor LC Payment by Export Customer / Prepare Documents
Preparation of Proforma Invoice for sale of Scrap and general journal for liquidation of cash advances
Initiates preparation of assigned monthly recurring Journal entries.
Performs other tasks that maybe assigned from time to time.
QMS/FSMS ROLES & RESPONSIBILITIES
Finance Staff shall have the responsibility to report any encountered problem with regards to QMS to his immediate superior, the Finance Controller.
Finance Staff shall have the responsibility to report any encountered problem with regards to FSMS to his immediate superior, the Finance Controller.
SKILLS/EXPERIENCE/EDUCATION:
(Considering the essential functions necessary to provide products and services of this position, include environment, education, experience, human relations, communication, and other physical or mental skill requirements.)
A graduate of business course major in Accounting
With at least a year experience preferably in General Accounting or doing treasury functions
With working computer knowledge; Microsoft office, accounting system
With good oral and written communication skills
With good moral background and pleasing personality
AUTHORITY
· "STOP WORK" authority when EHS non-compliance is observe
· Authorize in issuance of payments for the suppliers and contractors
· Authorize to receive finance- related documents that he/she was authorized for.