Accounts Payable associateIngram Micro Philippines, BPO LLC

ESSENTIAL FUNCTIONS:
Associate will primarily be responsible for managing vendor payment:
(vendor account reconciliation, vendor dispute resolution and pre-disbursement activities)
Obtain appropriate periodic vendor statement or payment forecast
Prepare vendor forecast - payment expectation
Review aged trial balance to see which invoices and debits are due
Obtain the vendor owned status from the owned inventory database to see which vendors will be paid (in accordance to owned inventory and purchasing guidelines).
Obtain appropriate Purchasing approval if payment exceeds owned guideline.
Prepare cheque run by determining net dollar amount (invoices and debits), in accordance to owned inventory and purchasing guidelines.
Review pre-list (pre-cheque run report) to see if all invoices being paid are appropriately scheduled. Make sure dollar amounts match and all necessary debits are there to be deducted on the cheque.
Complete the appropriate logs
Communicate invoice discrepancy to vendor and relevant Ingram group(s)
Resolve invoice discrepancy for timely payment or credit
This position requires someone with exceptional communication skills.
Ability to communicate both verbally and in writing to the vendors, internal departments and upper management.
Be the first point of contact for the vendor, escalate issues to the Supervisor
Bring any areas of concern to the attention of upper management for quick resolution.
Build working relationships with key vendor contacts to actively reduce items needing to be charged backed by vendor and resolution of denied or unpaid items.
Participate in vendor meetings by phone to discuss and resolve open items.
3. Identify areas of improvement within the processes or tools used.
4. Assist in special projects as needed, including maintenance of training and process documentation.
QUALIFICATIONS:
Bachelor's Degree (Management Accounting, Business/Financial Management, or any related course)
3-4 years minimum experience in Accounts Payable function or general accounting background
Morning shift OR Night Shift
Temporary work-from-home set-up - applicants must have stable internet connection (of at least 10 mbps)