Accounts Payable assistant (bsa graduates) - alabangFilinvest Alabang, Inc.

POSITION SUMMARY:
The Accounts Payable Assistant is responsible for the on time processing of payments of the company. Duties involve receiving and checking of RFP's, preparing, monitoring and filing of check vouchers. He/she is responsible to ensure that the payments and documents are valid, complete and in accordance with company's accounting policies and procedure.
1. CHECK VOUCHER PROCESSING AND MONITORING
a. Receive and validate RFPs to ensure completeness of documents.
b. Prepare necessary journal vouchers and debit note to record cash allocation, billing charges, etc.
c. Analyze the charging of the RFPs to ensure proper recording of disbursements.
d. Verify the disbursements versus approved budget to ensure disbursement was duly approved.
e. Promptly prepare check voucher package to attain standard turnaround time.
f. Analyze the hanging/unposted entries in the system such as journal voucher, invoice, debit note, credit note, claim entry, contract entry, etc. to do the reversal or closure of unnecessary entries in the system.
g. Reverse the staled check on a weekly basis to revert the cash transactions recorded.
h. To record the difference of actual bank debit versus estimated disbursement on dollar payment transactions
i. Submit monthly report of accomplished count of voucher package with corresponding turnaround time.
j. Provide prompt and courteous reply to queries of A/P group internal and external customers to provide good customer service.
k. Regularly update the check voucher package monitoring worksheet to provide an accurate reference tool for CV package inquiries from customer and management.
2. FILE MAINTENANCE AND RECORD KEEPING
a. Check the completeness of Check Voucher (CV) masterfile series to be compiled for archiving.
b. Prepare Records Inventory Form (RIF) to archive the CV masterfile
c. Receive complete package of released check voucher from Treasury for proper filing.
d. File the check voucher package properly to allocate filing box in the storage room for safekeeping or easy retrieval.
e. Reconcile the actual voucher packages stored versus the CV master file to ensure the completeness of CV filed in the storage.
QUALIFICATIONS:
· Must have a BS Accountancy degree
· With a minimum 1 year accounting work experience
· Training on taxation updates and competencies are an advantage.
· A CPA License is an advantage