accounts AnalystClockworx Inc

Role Purpose
To provide a full range of book keeping services to New Zealand SME's.
Position Overview
1. To process invoicing and accounts receivable.
2. To maintain account payables.
3. To carry out banking activities
4. To process payroll
5. To prepare monthly accounts
6. To complete compliance, reporting and clerical duties
Key Responsibilities
1. To process invoicing and accounts receivable: Creating client customer invoices.
Sending client invoices reminders and statement sending
Following up on overdue accounts and provide client action reports
2. To maintain account payables:
Creating supplier invoices capturing using data capture software
Creating supplier invoices reconciling against supplier statements
Preparing supplier batch payments
3. To carry out banking activities:
Coding bank account and credit card statements from bank feeds
Receipting and reconciling of debtor payments
Reconciling petty cash
4. To process payroll:
Processing payroll - employee wage calculations and payments, preparation of PAYE returns
Processing expense claims
5. To complete compliance, reporting & clerical duties:
Preparing New Zealand GST returns and other compliance returns
Electronic filing of invoice and source documents
Completing monthly adjustments and journals§
Managing fixed asset registers
Updating client procedure manual as required
Managing client and supplier emails and resolving queries
Recording time spent on client tasks Variance
The responsibilities in this document may vary from time to time according to the external environment, the needs of the service and the reasonable expectations of clients.
Key Performance Indicators
Individual productivity
Client budget hours metrics
Client satisfaction Quality/accuracy of tasks performed
Tasks completed by deadline dates
Absenteeism and tardiness rate
Skills, Qualifications & Experience
Essential
Bookkeeping/accounting qualifications
Minimum of 2 years bookkeeping/accounting experience, preferable with SME's
Very good written and oral English communication
Working knowledge of Microsoft Excel, Word and Outlook
Ability to perform in a paperless environment
Strong time management
Preferred BPO experience
Experience working with New Zealand SME's
New Zealand taxation knowledge Xero certified
Experience with accounting software - Xero and Receipt Bank,
Experience with working remotely for offshore clients
Key Competencies
Client Service Orientation
High levels of client service are regarded as paramount and provided at all times, in all interactions and as part of all work undertaken.
Analysis & Reasoning
Examines data to grasp issues, draw conclusions, and solve problems.
Communication
Clearly conveys and receives information to meet the needs of the audience.
This involves listening, interpreting and delivering verbal, written and electronic information.
Planning and Organization
Establishes the best course of action to achieve the required outcome, prioritizing work load and managing activities according to set timeframes.
Proactive and takes Initiative
Considers what is required without being prompted and identifies potential opportunities or necessary steps, taking responsibility for taking action.
Results Orientation
Focused on the achievement of defined outcomes and driven to take action in order to reach the required result.
Team Working
Cooperates and collaborates with team members when work requires collective contributions, in order to achieve shared goals.
Adaptability and Flexibility
Adapts to changing business needs, conditions and work responsibilities.
Attention to Detail
Thorough in accomplishing tasks, displaying due regard for accuracy and all the areas and aspects involved, following all necessary processes and procedures and comparing completed work against expected outcomes with care and precision.
Time Management
Able to manage time to effectively to complete tasks, activities and projects within set timeframes and deadlines.
Problem Solving
Analyses challenges or issues that arise and identifies potential solutions or courses of action that will bring about the required outcome.