Accounting Officer/ finance officer (urgent)Victoria Court

JOB SUMMARY:
The Accounting Officer is responsible for the accounting of all locale transactions, reportorial requirements - internal and external, disbursement processing, payroll processing, and filing requirements of the locale assigned to him/her; responsible for the accounting of fixed assets and inventories, accountable forms; does other tasks and functions as may be assigned.
Duties & Responsibilities:
JOURNAL TRANSACTIONS:
1.Maintains updated and accurate books of the following:
i. General Ledger
ii. Cash Disbursement
iii. Cash Receipt
2. Maintains updated, complete and accurate subsidiary ledgers of all controlling accounts as follows:
i. Cash on hand and in Bank
ii. Investments
iii. Receivables
iv. Prepaid Expenses
v. Accounts with Affiliates
vi. Deferred Charges
vii. Accounts Payable
viii. Notes Payable
ix. Accrued Expenses
x. Retention Payable
xi. Other Controlling Accounts
3. Prepares the necessary journal entries promptly and accurately which include the following:
i. Amortization and Prepaid Expenses and Deferred Charges
ii. Depreciation of Property and Equipment
iii. Accruals
iv. Liquidation of Advances
v. Inventory Cost Adjustments
vi. Other transactions that need journal entries
4. Reconciles all inter-company and bank accounts monthly
ACCOUNTING of INVENTORIES and FIXED ASSETS
1. Maintains updated, complete and accurate lapsing schedules of fixed assets which shows the following:
i. Item (indicate brand)
ii. Quantity
iii. Asset Code / Serial Number
iv. Estimated useful Life
v. Acquisition Cost
vi. Net Book Value, Jan. 1
vii. Monthly Depreciation
viii. Net Book Value, Dec. 31
2. Conducts accurate physical count of the following:
i. Property & Equipment Quarterly
3. Reconciles physical count of property and equipment with accounting records.
4. Investigates and reports to Accounting Supervisor any discrepancies in the reconciliation of physical count of fixed assets with accounting records.
5. Ensures that tools and equipment under the custody of employees are covered by accountability sheets.
6. Prepares schedule of property and equipment.
PROCESSING of PAYMENTS
1. Checks the accuracy, validity and completeness of the documents presented for payments which include any of the following:
i. Sales Invoices
ii. Delivery Receipts
iii. Revolving Fund Vouchers for replenishments
iv. Payroll Summary Sheets
v. Check Requests
vi. Statement of Accounts
vii. Other documents presented for payment
2. Prepares cash vouchers / memos.
3. Remits amount due to government agencies and other parties accurately. Amount due includes the following:
i. Residence Tax
ii. Real Estate Tax
iii. Mayor's Permit and License
iv. SSS, Medicare and EC premiums
v. SSS Loan Amortizations
vi. Retirement Plan Contribution
vii. Other amount due
REPORTORIAL REQUIREMENTS
1. Prepares and submits the financial statements and other reports to the management accurately and promptly which include the following:
i. Income Statement (GOP)
ii. Schedules to GOP
iii. Sales Report
iv. Daily Deposit Monitoring
v. Daily Receivables Report
vi. SSS, Pag-Ibig, Philhealth Contribution and Diskette
vii. SSS, Pag-Ibig Loan Payment & Diskette
viii. Other reports required to be prepared and submitted
FILE MAINTENANCE
1. Maintains complete and updated files of all accounting documents as follows:
i. Journal Vouchers
ii. Duplicate Cash Vouchers and Memos
iii. Deposit Slips
iv. Acknowledgment Receipts
v. Sales Reports
vi. Payrolls
vii. Supports to all amounts paid to government agencies
viii. Reports to government agencies
ix. Billings and official receipts of utilities
x. Contracts
xi. Other documents
BUDGETING
1. Prepares budget
2. Monitors budget
COLLECTION / LIQUIDATION
i. Checks if Credit Sales are collected within the prescribed period
ii. Collects all receivables due from affiliates, employees, suppliers, contractors and other parties.
iii. Monitors closely all advances made to officers, employees, suppliers and contractors.
iv. Sees to it that all advances are liquidated and excess amount, if any is returned to the company within the prescribed period.
PROCESS PAYROLL
i. Checks accuracy and completeness of timekeeping report submitted by the Guest Service Manager.
ii. Checks Overtime Slips if approved before processing.
iii. Deducts company loans and monitors payment.
iv. Maintains payroll records.
INVENTORY
1. Witness monthly physical inventory of the following:
i. Guest Supplies
ii. R & M Materials
iii. Office Supplies
iv. F & B Supplies
ACCOUNTABLE FORMS
1. Safeguards, contols and issues Official Receipts and other
i. accountable forms.
OTHERS
1. Prepares statement of account monthly on all receivables from affiliates
2. Performs other tasks and functions as may be assigned from time to time
Qualifications:
Candidate must possess a Bachelor's/College Degree in Accountancy
Must be highly analytical, hardworking, organized and keen on details.
Ability to work under pressure and deadlines while maintaining high level of accuracy.
Preferably 1-4 Yrs Experienced Employees specializing in Finance - General/Cost Accounting or equivalent.
Must be willing to render overtime duty
Applicants must be willing to work in Canley Road,Oranbo Pasig City