Accounting AssociatePacificSurgical

*Note: We have two vacancies: Accounting Associate 1 & 2
ACCOUNTING ASSOCIATE 1 (SALES & RECEIVABLES) - Makati City
Job Description:
Daily Bookkeeping Routines
w End to end Sales and collection: Joints & Equipment
Recording of Case Reports
- Recording of collections.
- Check the completeness of case reports and supporting documents attached.
- Maintain updated pricelist of all products including special pricing- Verify the accuracy of the data and documents on case reports.
- Recording of the sale based on case reports to quickbooks.
- Record any doctor's mark-up via billing in quickbooks.
- Update unpaid cases excel monitoring.
Recording of Sales Invoices and other accounting sales/collection documents
- Check the date of the invoices/receipts.
- Verify the validity of the amount based on the price of the company per item.
- Record all valid and correct invoices on quickbooks.
- Record any doctor's mark-up via billing in quickbooks.
- Maintain sequential filing of accounting documents pertaining to sales (SI, DR, CR, AR).
Balance Sheet Reconciliation
- Ensuring every account in the balance sheet are in order, accurate and reconciled.
Processing of purchase order requests
- Ensure that purchase order requests are appropriately approved.
- Maintain updated pricelist from supplier.
- Prepare the purchase orders via quickbooks and excel as needed.
- Update PO monitoring sheet for all PO created.
- Send a copy of the PO to Inventory Manager (Dalia) without prices.
Receiving of inventories in quickbooks
- Upon receipt of receiving report from Dalia verify the completeness of the report.
- Reconcile original PO sent versus the receiving report.
- Receive the inventories in quickbooks.
- Close-out any discrepancies between the PO and RR
- Provide weekly inventory receipt report.
- Maintain sequential filing of the receiving reports and reconciliation.
Reporting Requirements
w Monthly Prepaid Inventory Report
Other Tasks/Projects as deemed necessary by Immediate Supervisor
JOB REQUIREMENTS:
-Candidate must possess at least a Bachelor's/College Degree in Accountancy or equivalent.
-Preferably at least 1 to 2 years of relevant accounting or audit work experience. Fresh graduates are welcome to apply.
KEY COMPETENCIES:
-Strong background in financial reporting standards.
-Excellent communication skills (both oral and written).
-Knowledge or experience in Quickbooks is an advantage.
-Strong attention to detail and excellent analytical skills.
ACCOUNTING ASSOCIATE 2 (COLLECTION) - Cebu
JOB DESCRIPTION:
Perform collection efforts through mail, phone call, email and other digital means of sending collection notices and ensure that payments are collected within the agreed term.
Timely processing of Statement of Accounts / Billing Statement
Conduct Monthly and Quarterly Account Reconciliations to ensure accurate reporting and avoid disputes and discrepancies
Serve as collection counterpart to OTC department in terms of Sales Invoice confirmation / monitoring
Investigate and resolve invoicing / payment discrepancies
Analysis of unrecognized bank deposits
Preparation of Reports; Daily Collection, Aging of Receivables
JOB SPECIFICATION:
EDUCATION: Graduate of Accounting / Business Management / Finance courses or equivalent
WORK EXPERIENCE: Experience in Accounts Receivable is an advantage; Fresh graduates are welcome to apply.
KEY COMPETENCIES:
Excellent Communication Skills (both oral and written)
Effective Interpersonal Skills
Ability and Willingness to learn
Good analytical and critical thinking skills
Time management
Team player
Results oriented
Strong Work Ethic