Accounting AssistantViva International Food & Restaurants, Inc.

A. Recording and Checking
1. Store Report Monitoring
To ensure all reports have been submitted for the month:
(Daily Report Monitoring, Store ISR/OSR, Consolidated Item Sales, Month End Count)
2. Update Inventory Schedule
Reconciliation and Plotting of Deliveries/ OTS
Plotting of Store Direct Incoming Deliveries
Plotting of Store Item Sales
Plotting of Store Waste
Plotting of Store Trans Out
Plotting of End Count
Reconciliation of Store Shortages/ Overages for FG item
Analyse Food Inventory while plotting
Reconciliation of Food Inventory to the store
Analyze Bev & Pack Inventory
Reconciliation of Bev and Pack Inventory to the store
3. Prepare OSR Summary
4. Prepare ISR Summary/ Matching
5. Prepare Waste Summary
6. Prepare Theoretical Report of Store
7. Prepare TOP 10 Reports of Store
8. GC SOA Preparation
9. GC Inventory Monitoring
B. Reporting
Post Store Direct Incoming Deliveries
Post Inventory Entry
Post Store to Store Trans Out Items
Post other Entries related to Inventory
C. UPCOMING SAP-FUTURE RELATED WORKS VALIDATION, CYCLE, PROCESS, AUDIT
Month End Inventory Count (monthly)
Conduct physical inventory count every end of month for WHSE, COMMISSARY, and STORES.
Input inventory ount in SAP (Inventory Counting) to see variances subject for reconciliation w/in the day applies only to WHSES Jentec, Armal, Madrinian
Get all necessary docs subject for checking if all transactions posted in SAP is correct and in time.
Make sure that count sheet is signed by the ICA's, WHSE Supervisors, WHSE staff/members present/assisted during count.
Close the Inventory Counting if reconciled already.
Cycle Count/Surprise Count (weekly)
Do random spot cycle count at least 2x a month to minimize variance
Choose Items that contributes a big portion in month end variances.
Plot the count in SAP Inventory Counting to see variances after the count subject for reconciliation if there is variance.
Close the Inventory Counting if reconciled already.
Consumption Report (monthly)
Plot/Encode at Inventory Counting the Store Month End Count
Extract all data needed through Inventory Audit Report
Filter the Delivery/Purchases
Filter the Issuance
Filter the Sales
Filter the production if necessary
Plot the Wastages
Plot the complimentary if any
Get the average price based on Inventory Audit Report
Do Reconciliation w/ stores regarding the variance
Adjust/Correct Store Ending Count in SAP using Goods Issue/Goods Receipt when adjustments arise.
Encode Stores' GRPO/DELIVERY HIGH VOLUME (daily)
Get a copy/scan copy of Invoice from the stores.
Encode the transaction in SAP - GRPO.
Encode/ Validate Commissaries' Production Encoding/Validating(daily)
Get a copy/scan copy of Production from the commissary.
Check and validate the encoding of the Commissary if accurate, if no license Inventory Accounting Team to Encode Production in Production Order.
Encoding of production use Production Order Module.
6. Delivery and Issuance Checking(daily)
a. Get a daily inventory monitoring from the Warehouses.
b. Check and validate the encoding of the Warehouses if accurate.
D. Documentation and Confidentiality
Protect organization's value by keeping information confidential.
Help in maintaining proper filing of sales reports and other accounting documents and records.
E. Ad Hoc
Perform other tasks that may be assigned either individually or as part of a committee
Job Specifications:
Graduate of Bachelor's / College Degree in Accountancy
With at least 1 year experience in Accounts Payable/Cost Control/ Inventory/Sales Accounting
Must be highly organized and very keen to detail
With experience in Automated Accounting System of Applications is a plus
Must be willing to travel
SAP knowledgeable
Can start immediately
Amenable to work in Ortigas, Pasig City
JOIN US!
Excellent career growth and development opportunities
Competitive salary, with Life Insurance & HMO
10% discount on all Viva Food Restaurants