ACCOUNTING ASSISTANT - accounts payableGrand Nourriture International, Inc.

The position is responsible in receiving, checking and preparing Accounts Payable Vouchers against purchase order and suppliers' invoices and billings to ensure that payment terms are observed and up to date.
Key responsibilities:
Prepare accounts payable voucher for all trade and non-trade transactions ensuring timely payment.
(e.g. suppliers, reimbursements, liquidation of advances, utilities, etc.).
· Ensure supporting documents are authentic and complete.
· Verify accounts history on subsidiary ledgers to confirm terms of payment.
· Assign cost center distribution to accounts payable vouchers.
· Coordinate with suppliers for confirmation and for clarifications in case of variance.
· Identify and record expenses for accrual
· Monitors released and unreleased checks to be used for weekly cash position report.
· Ensure that checks released are supported by Official Receipts duly signed by suppliers' authorized collectors.
· Prepare BIR Form 2307
Ensure safekeeping of accounting documents and records for reference.
· Maintain individual folders of each supplier.
· Ensure files are regularly monitored and secured.
· Compile records and supporting documents of journal entries recorded in the system.
Monitor and review subsidiary ledgers from the system for validation and cross checking of payments made.
· Ensure that suppliers balances are posted and updated
· Reconcile with suppliers for any irregularities.
Facilitate fund transfers to different bank accounts including importation remittances.
Prepare cash position report for Metrobank-Operations account.
Ensure that Accounts Payable Aging Report is up to date. This will help the company plan how it will use available cash to figure out which invoices have been outstanding for the longest time.
Collate vouchers and invoices and submit to external accounting firm partners for audit prior to BIR reporting
Assists in performing other assigned tasked being asked by the management or other departments pertaining to the financial reports as a special assignment specified for a period of time