accounting and Administrative StaffTiaoqui Sese-Relucio

The Accounting and Administrative Staff's primary functions are to handle and assist with the day-to-day accounting, administrative, maintenance, and human resource requirements of the firm. The candidate must be able to handle the implementation of policies, plans, and procedures for the effective, efficient and transparent management of the firm's day-to-day operations. He/she should be a certified public accountant with one year experience or a non-CPA with at least three years' experience.
Duties:
Administers and monitors the implementation of policies, procedures, and systems to ensure productive and efficient operations; monitors compliance with regulatory requirements
Sorts documents and posts debits/credits to proper account(s); balances entries and makes necessary corrections and/or adjustments to various records such as journal and vouchers
Prepares checks, invoices, bills, requisitions, bank statements, and other documents for processing, and obtains approval where necessary
Prepares forms or encodes materials for data input; verifies amounts and codes on various forms for accuracy
Checks/reviews necessary computations; compiles routine numerical information for report purposes by hand or by running routine recurring reports on internal computer records
Prepares financial statements and reports for submission to the firm; calculates and issues financial analysis of the financial statements
Maintains an orderly administrative and accounting filing system; maintains the chart of accounts; prepares various account schedules to support balances in the financial statements; and writes in the Books of Accounts for the firm
Assembles information for external auditors for the annual audit
Prepares mandatory government reports/returns, such as but not limited to: (i) applicable tax returns, (ii) summary of contributions to SSS, Philhealth, and HDMF, and (vi) such other special reports/returns required by the firm
Supervises the work of employees in supporting roles and monitors employee performance; administers employment agreements, attendance policies, files, and records to ensure accurate payment of salaries, benefits and allowances
Oversees and facilitates resources management, administration, and human resource procedures, documentation and data management
Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets; and oversees the accounts payable and accounts receivable systems to ensure complete and accurate records of all moneys, and the collection and disbursement of funds
Provides and/or oversees provision of staff support to the office, to include handling walk-in and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, and handling day-to-day problems and situations
Assists in the understanding and interpretation of policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards
Where necessary, appears before third parties, including government offices, as the representative of the firm
Performs research and analysis on specific financial and/or accounting issues, as required, and independently prepare non-routine letters and/or reports
Drafts, prepares, files and retrieves documents, notices, and applications at government agencies and instrumentalities in relation to the transactions of the firm
Keeps abreast of changes, amendments and/or addition to law, jurisprudence and/or regulations relevant to the human resource and accounting profession, and to notify management of such changes
Effectively handles ad hoc assignments
Reports significant issues to management
Bases decision making process on professionalism, ethics and integrity