accounting & Admin AssistantVirtual Staff 365

Our client is a long-established Civil Construction Company that specializes in complex Water, Gas, and Sewer Infrastructure works for various water and gas authorities.
They are now looking to hire an Accounting & Admin Assistant to help them with ad-hoc management.
Job Responsibilities:
Enter all invoices with 100% accuracy
Matching payment terms for all payables in the purchases register
Produce weekly payables report and process payments monthly
Raise invoices and distribute them to the client to send to their contact
Enter employee times into spreadsheets and Word documents as required every week - these are sent to our client with the weekly invoices.
Gather fuel usage information from weekly timesheets and enter it into a "usage/environmental report" spreadsheet
Reconcile main bank account
Reconcile other accounts, create rules for ongoing transactions & send queries to the client.
Run reports when required
Run weekly payroll through Xero and send ABA file to the client each week.
Download timesheets from portal each week for the client's approval. Liaise via email or Microsoft Teams with any employees who have not completed them on time.
Onboard new employees
Track staff leave requests and enter any personal leave taken
Keep RDO spreadsheets up to date for each employee & ensure correct hours are taken out on payslips and spreadsheets when used.
Run monthly Superannuation payment requests in Xero and send them for approval
Compliance Obligations
Enter data and manage quarterly FUEL litres spreadsheet for BAS
Preparation of monthly payroll tax figures
Assist with company cash flow management by entering Planned Date information
Maintain staff training records.
Occasional assistance with business compliance requirements (eg. Sending Public Liability certificates and Work Cover docs etc)
MISC assistance with document preparing or checking emails.
Requirements
Tertiary Accounting Qualifications relevant to the above requirements.
Strong communication excels skills.
Australian Accounting experience, preferred knowledge of Xero preferred.
3-5 years of relevant experience in accounting practice.
Accuracy and quality of data entry.
Timely issuance of all invoices.
Understanding and respect for financial sensitivity and privacy.
Receive and respond to any requests and ability to prioritise.
Ability to work in a team.
Someone who can be proactive within their job but also doesn't mind asking questions when they need to.
Use common sense and be reliable.
Benefits
Permanent work-from-home set-up
Dayshift (Australian business hours)
Paid leave
HMO
Part-time job
Christmas Bonus equivalent to 1 month's wage (pro-rata)