workplace experience - Office AdministratorSolarWinds

Your Role
A highly organized team player who will be responsible for overseeing the day-to-day operations of the office and ensuring that the facilities are well-maintained and running smoothly. This role requires a proactive individual who can handle multiple tasks simultaneously and has a strong understanding of office management and facility maintenance. The successful candidate will have excellent organizational and communication skills, a keen eye for detail, and the ability to work independently as well as part of the team.Your Impact
Oversee daily office operations and ensure proper functioning of office utilities and services.
Coordinate maintenance and repair of office equipment and facilities.
Liaise with vendors and service providers for office and facility needs.
Coordinate with the building management and contractors for any facilities-related issues.
Monitor and manage office cleaning and maintenance services.
Monitor and manage all admin/facilities-related inventories to ensure continuous replenishment of supplies and place orders when necessary.
Assist with the budget preparation and track expenditures.
Assist with travel arrangements and accommodations of visitors.
Ensure the food concessionaire, Grab N Go snack bar, and coffee vending machine have enough supplies and request a refill when necessary.
Prepare a gate pass for the delivery and pull-out of items, including the work permit service request of the third-party providers.
Ensure a safe and clean work environment in compliance with health and safety regulations.
Coordinate office layout and space management in compliance with the Occupational Safety and Health (OSH) and Philippine Economic Zone Authority (PEZA) standards.
Manage incoming and outgoing mail and courier services.
Manage and monitor office space assignments and seating arrangements.
Manage and monitor company assets such as pedestals, lockers, and office chairs.
Manage visitors/applicants' access and provide assistance onsite.
Coordination with the People Team regarding accidents, incidents, and implementing corrective actions, such as coordination with emergency services.
Coordinate office communications from drafting up to sending out (e.g. internal announcement).
Provide assistance on employee engagement activities from planning, coordination, and execution.
Oversees and responds to Facilities Helpdesk tickets.
Provide general administrative support to staff and management.
Contribute to team effort by assisting with special projects as needed.
Your Experience
Willing to work onsite in BGC and on the night shift
With 1-2 years of experience as an Office and Facilities Administrator or similar role, ideally in a Multinational organization
Strong organizational and multitasking skills
Excellent in written and verbal communication and interpersonal abilities
Proficiency in MS Office (Word, Excel, Outlook)
Familiarity with health and safety regulations
Ability to work independently and as part of a team
SolarWinds

Manila City, Metro Manila
Permanent
Full-time