us bookkeeper ( construction industry experience, quickbooks expert)DOXA Talent

ROLE SUMMARY
Our client is looking for a Bookkeeper/Accountant who will be solely responsible for accounting functions including billing, accounts payable, accounts receivable, bookkeeping, and insurance.
SCHEDULE: 9:00 AM - 6:00 PM Pacific Standard Time (1:00 AM - 10:00 AM Philippine Standard Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
ESSENTIAL FUNCTIONS
Create and maintain a billing log of each customer's billing date and paperwork requirements
Remind the project manager regarding the billing date and SOV to complete the billing
Enter billing for each job, on time and complete all required lien waivers
Request supplier waivers in advance
Submit customer-preferred billing electronically or by mail
Keep a log of each customer's billing requirements, and build a relationship with the billing department
Obtain supplier lien waivers as requested to allow general contractors to release payment timing
Keep a log of each customer's requirement
Enter billing, credits, and invoices into QuickBooks such as job cost or anything that can be job costed
Use best practices as described by the CPA and CFO on where to apply items to
Flag any unknown items and send them to the CFO
Ensure that billing must be split into two entries: Net billing and retention billing
Ensure that the material must be split by type of material, drywall, framing, and fasteners
Provide reports including time by job and job cost details to Project Managers as requested
Complete the "Costs To-Date" and the "Billed To-Date" columns of the WIP for the previous month by the 10th of each following month
Pay bills and manage credit cards
Review weekly time sheets and process payroll in QuickBooks Desktop
Update hourly rates as needed for the job, raises, union scale changes, apprenticeship advances, and foreman scale
Create and maintain a log of who gets foreman pay for each job, and what the wage classifications are for each job, and ensure these are accurately depicted on the time sheets
Enter new employee information into QuickBooks and keep updated with any changes in information
Fill out Intent to Pay Prevailing Wage forms as required by the job (L&I or Davis Bacon) once the contract is received
Fill out Affidavit of Wages Paid
Ensure proper wages and benefits are paid per the job requirements
Discuss wages with the Project Manager
Fill out certified payroll using the forms or vehicle that is preferred by the general contractor for the job. This could be Certified Payroll Forms, MyLCP, or many other new pop-up versions
Fill out apprenticeship utilization forms monthly if required
Fill out any other unique job-specific payroll-related or billing-related forms that are required
Coordinate any required forms that need job-specific or construction-related information with the Project Manager to ensure the information is provided and the form turned in to not delay payment
Fill out warranty letters at the end of the project
Request sub-tier warranty letters
Send out an email requesting an update on the status of the payment
Report any unusual or concerning answers to the CFO
Send email reminders for aging invoices
Host audits including audits by the union, insurance company, IRS, and Department of Revenue
QUALIFICATIONS
A bachelor's degree in accounting
Must have full charge bookkeeping experience
Previous experience with a construction company
Previous experience in a mid-level to senior role is preferred
Proficient in QuickBooks Desktop for Contractors
Strong computer aptitude, which includes expertise with Microsoft 365 applications
Must be confident in calling outside vendors for payments
Experience in a multi-client environment
Independent, self-driven, and has strong problem-solving skills
Strong organization, oral and written communication skills
Analytical skills with particular attention to detail
Aptitude in data management, analytics, reporting preparation
Ability to function in an autonomous environment-independent worker, self-directed
WHAT'S IN STORE FOR YOU?
Good compensation package
HMO upon hire with 1 free dependent
Life insurance upon hire with 1 free dependent
Yearly Anniversary Incentives
13th Month pay
Equipment is on us!