student discipline Assistant | for poolingAteneo de Manila University

Summary of Work Activities and Responsibilities:
Under the supervision of the Student Discipline Administrator, the Student Discipline Assistant provides frontline, logistical, and clerical support for Office of Student Discipline, and the Committee on Student Discipline, with special focus on major discipline cases, documentation and back-room operations.
Main Duties and Responsibilities:
1. Office Secretarial Support
Monitors the Director's meeting agendas, and prepares materials needed per instruction of the Director.
Attends to and screens phone calls, e-mails, and walk-in guests' inquiries and requests, and directs them to the proper recipients.
Receives and screens incoming memos, correspondences, and documents.
Routes outgoing documents within the campus, and engages mail service providers for off campus deliveries.
Keeps financial records of Office transactions.
Serves as custodian of office equipment, supplies, and files.
Maintains / updates the content of the Student Discipline website, upon instruction of the Director.
2. Student Discipline Support
Handles logistics of printing the Student Code of Discipline, and the Student/Faculty Guide to the Code of Academic Integrity.
Coordinates updates of the Code of Discipline in the Student Handbook with the Office of Student Services, and other pertinent offices.
Monitors the Discipline Hotline
Drafts the Certificates of Good Moral Character
Assists in preparing student discipline-related presentations / training / project materials, when necessary.
3. Student-related Cases and Investigation Support
Receives complaints letters and documents, with focus on major offenses of the Code of Conduct.
Scans and organizes major case files for permanent storage.
Provides staff support for major cases, which includes, but not limited to summoning students, scheduling of interview, documentation, scheduling of community service, record keeping, etc.
Initiates standard processes such as filling in necessary data in notices/forms and for the approval of the Student Discipline Administrator and/or Director.
Processes routinary multiple ID/traffic and parking/dress code violations, which includes drafting of the Notice of Multiple Minor Violations, the Notice of Formal Charge, and the Discipline Process Waivers.
4. Student Discipline Committee Support
In charge of all logistical requirements for the Student Discipline Committee hearings and meetings, including but not limited to:
Contacting attendance of committee members for hearings and meetings, and ascertains quorum
Handling of reservation of venue, equipment, and catering
Collating, reproducing, distributing, collecting, (and disposing duplicates) case files / collateral.
Transcribes and drafts the minutes of Discipline Committee hearings/meetings.
5. Performs other duties and responsibilities as may be assigned by the Student Discipline Administrator and authorized representatives.
Knowledge, Skills and Abilities:
Good oral communication skills
Very good writing skills
Proficiency in documentation
Basic record keeping, accounting and fiscal knowledge
Proficient in MS Word, Excel, Powerpoint
Good interpersonal skills
Very good in planning and organization
Familiarity with the LS an advantage
Keen attention to detail
Education and Experience Requirements:
College graduate
Experience in office work and documentation
Entry Level / Junior, Apprentice Education and Training Higher Education / Academia 1 opening Bachelor's degree graduate
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.
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Quezon City, Metro Manila
Permanent
Full-time