staff AssistantRustan Marketing Corporation

Job Description
Reports to: Sr. HR Assistant
Job Summary:
The position is responsible for the administrative functions of the Division. Because of the level of confidential information originating from or passing through the Division, the position is confidential in nature.
Takes charge of incoming and outgoing papers
Takes charge of incoming and outgoing calls
Schedules appointments and meetings
Takes charge of preparing and updating personnel folders
Takes charge of preparing monthly PES
Takes charge of processing nameplate (for Store Heads only) / permanent ID
Takes charge of preparing pertinent documents for resigning employees; routing of clearance and ensuring its prompt return
Takes charge of preparing notices of VL balances as a reference for VL planning for the year
Responsible for keeping track of birthday celebrants, releasing of gifts and preparation of year-end report/charging to respective companies
Takes charge of processing/maintaining files for the following company benefits:
Car Plan
Death Aid / Fire Assistance / Critical Ilness Program
Special Discount Cards
Credit Cards
Hospitalization/Dental Benefits
Has custody over supplies of the Division, prepares and handles requisition of supplies and other needs
Maintains control records of the Division's fixed assets and coordinates for repairs or requisitions for fixed assets
Takes charge of monitoring / preparing the Division's yearly expenses
Performs other duties that may be assigned from time to time
Minimum Qualifications
Job Qualifications:
Must be a bachelor's degree graduate.
Candidate must be keen to details and highly organized.
Candidate must have the ability to mantain confidentiality of company information.
Proficiency with office applications such as Google Suite and Microsoft Office is highly preferred.
With good written and verbal communication skills.
Has strong interpersonal skills, time-management and multitasking abilities.