SecretaryADA Mendoza Law Office

Job Description:
Our boutique firm is seeking a secretary to oversee a range of administrative and secretarial tasks. As the secretary, the principal goal is to perform a range of clerical duties including office management, scheduling meetings, and filing of documents.
The ideal candidate conducts herself/himself with courtesy and professionalism. To be successful in this role, candidate must be trustworthy, adaptable, and has excellent time management and organizational skills.
Responsibilities:
Provide secretarial support to the lawyers at the firm
Maintain office calendar by scheduling conferences, hearings, and meetings
Welcome clients and conduct initial screenings of new clients
Organize all documents and ensure they are updated
Ensure all documents are in order and filed before deadlines
Answer emails and phone calls, and when necessary, redirect calls
Research and authenticate important case information
Prepare simple communications
Handle administrative duties
Arrange and prepare notarial reports
Follow-up courts, clients, and opposing parties/counsels of relevant case update
Requirements:
Diploma in office administration or related field or equivalent qualification/experience required
A minimum of 1 year experience in a similar role is an advantage
Skilled with MS Office
Excellent time-management and organizational skills
Good written and verbal communication skills